World-class invoice automation with Basware and Kofax
With its large and diverse supplier base and complex business environment, Roularta Media Group’s administrative shared services team in Roeselare, Belgium, relied on MS Excel spreadsheets to track supplier invoices. The company provides a broad range of products and services from weekly newspapers, free sheets and magazines to radio and television as well as printing activities and receives more than 80,000 supplier invoices annually.
Key Challenges:
- Need for faster internal and external reporting as public company
- No control over invoice handling process
- Handling purchase invoices from 40,000 suppliers over last 2 years
- Improve quality and performance of A/P shared services process for 80,000+ received supplier invoices per year
Solutions: Basware Invoice Processing and KOFAX Capture for Basware
Roularta carefully evaluated the solutions available in the market and
chose Basware Invoice Processing integrated with a Kofax data capture solution. The entire solution was implemented and supported by Basware’s Belgium partner. Roularta selected this integrated Basware/Kofax solution because it provided the best functional fit for
supporting large organizations that operate in a shared service environment.
Benefits
- More accurate communication with suppliers and other stakeholders
- Full traceability of supplier invoices throughout the process
- Faster handling of invoices from arrival to payment
- Invoice processing time reduced with 30 %
- Relocation of 1—1.5 FTE to other tasks