Now converting emailed PDF invoices into e-invoices just happens.

How SmartPDF can easily improve your invoice process

If you have suppliers who haven’t made the full switch to e-invoicing, but have at least migrated from paper to emailed PDFs, you’re likely still stuck with a few problems as added manual work, lack of data accuracy, and lengthy processing cycles. 

But it doesn’t have to be that way.  

With SmartPDF you can convert emailed PDF invoices from suppliers into real e-invoices while also:

  • Easily extract relevant invoice data from all PDF’s
  • Provide your suppliers with a straightforward way to send invoices
  • Cut down on the AP workload and increase automation
  • Lower operational costs for faster processing
  • Get rid of your legacy scanning and capturing solutions
  • And put an end to those careless and costly manual errors

SmartPDF makes PDF invoicing electronic – here’s how it just happens.

SmartPDF uses an intelligent algorithm to determine the layout of the invoice – it it does not matter if they are machine-readable or image PDFs. These invoices are then sent through SmartPDF, where with our state-of-the-art artificial intelligence (AI) technology or templates convert them into real e-invoices, without data errors or delays. With our easy self-validation tool your team can easily handle exceptions and train the AI to extract data automatically.

 Continuous data learning

SmartPDF is constantly learning. The more transactions that you receive, the more it continuously improves its data-recognition abilities. And to keep the “smart” in SmartPDF, Basware continuously invests in state-of-the- art AI research and development. 

 Connect with all your suppliers

Large and small, far and wide, long-tail or not. SmartPDF gives all your suppliers the ability to send PDF invoices without changing anything on their side. No registration needed, easy on-boarding.

  Convert machine-readable PDF and invoice images

Images and/or PDFs? We’ve got you covered. All PDF invoices are automatically converted to true e-invoices.

 Better AP data quality

Fast and accurate data extraction from PDF invoices ensures high quality data enters your AP system. A win-win.

 Enable self-validation

Whenever exceptions happen, you can easily correct them with the self-validation tool and train the AI to recognize it automatically the next time.

 Support line-level capture

SmartPDF can capture both header and line-level data from the invoice content. This optional feature gives additional, more detailed info for even further automation.

Basware solutions are a perfect fit for:


    Globally operating organizations with a desire to harmonize all invoice processes across all locations


    More than 50.000 invoice transactions per year, across multiple formats (for less invoices, see P2P for Mid-Market solutions)


    Finance Shared Service Centers with a need for speed


    Multi-ERP environments by integrating with any ERP

Achieve best-in-class AP Automation with the most accurate invoice data


of PDF invoices processed automatically


supported languages 


invoice accuracy with SmartPDF AI 

How SmartPDF drives value for your AP

 Free and easy for suppliers

All you have to do is invite your suppliers to use the SmartPDF service. They send all invoices to one address per business unit or company, and SmartPDF handles the rest. No more costly, slow supplier on-boarding – and no registration from suppliers needed. 

 Best-in-class technology

Stay ahead of the curve and reap the benefits with this best-in-class technology. SmartPDF leverages AI and machine learning to help you get rid of any need of touching your incoming invoices, so you can save money, time, gain accuracy efficiencies, and decrease your carbon footprint.

 High quality data extraction

When you have access to high-quality data, your AP tool and processes continuously become more intelligent and better informed. Even if you’re using a different AP solution, you can use SmartPDF to pull data into your AP tool of choice. 

 OCR vs. SmartPDF

Still using error-prone and costly OCR to interpret your PDF's? Having trouble with B's and 8's and O's and 0's? A lot of manual corrections still needed? OCR was built to digitize paper, SmartPDF is built to extract all needed data from PDF-invoices, no matter if it is machine-readable or not. It will process up to 92% of all your PDF-invoices without need for manual work from the day you start using it.


By completely eliminating paper, many errors are avoided, and invoice validation has become easy.

Toyota Industrial Equipment SA

"...all invoices are now immediately available online, and no longer have to be manually retrieved from files."

Bilfinger Industrial Services Nederland B.V.

Invoice Recognition is critically important and with Basware’s PDF [solution], there is the real opportunity to achieve 100% invoice recognition.

Wienerberger AG

Why customers work with Basware to make automation happen

True Automation

Cutting-edge technology powered by AI & ML that eliminates all manual processes

Complete Coverage

Global compliance capabilities and the ability to integrate with 250 ERPs across more than 190 countries

Deeper Expertise

40 years of specialized experience implementing best practices and reducing risk across finance operations

Want to know how you can make it happen?

Book a consultation call with our solutions experts to discuss the possibilities of SmartPDF.

See how self-validation through SmartPDF benefits your AP