InvoiceAI for PO Invoices

Touchless. Accurate. On-Time.

basware-solution-graphic-invoice-ai-for-po-invoice-automation

Prevent PO errors early and maximize touchless PO invoice processing, with AI capabilities

For global organizations, up to 20% of PO-based invoices arrive with PO issues. The outcome? Delays, enhanced compliance risks, and frustrated teams. Incorrect PO data, manual matching, and supplier complaints slow your entire PO invoicing process.

But things could be much easier.

InvoiceAI for PO Invoice Automation transforms this process. Embedded in Basware’s AP platform, InvoiceAI captures PO data, validates entries, and matches invoices with precision, maximizing touchless rates and ensuring on-time payments. Experience frictionless PO invoice workflows, no delays, no compromise.

“With Basware’s AI, we’re not just automating—we’re improving accuracy, reducing risk, and gaining insights.”

Astrid Baetsen, Manager Accounts Payable SSC NA & EMEA, Belden

Read The Case Study

Overview
Business Value
Why Basware

Automating PO Invoices with Basware Leads to Transformational Results

Manual PO invoice processing creates visibility gaps, compliance risks, and supplier friction. InvoiceAI’s suite of AI-powered tools, SmartPDF, Basware Guardian for AP, SmartMatching, AP Matching Agent, and Insights Pro, transforms PO invoice processing into a strategic advantage. Capture and validate PO data, maximize touchless matching, resolve exceptions quickly, and unlock real-time insights for smarter decisions.

SmartPDF

Turn PDF, PO invoices into clean, usable data

Transform PDF, PO invoices into structured data ready for accurate matching and validation, powered by AI.

Capture PO and delivery note numbers from invoice lines and headers
Eliminate manual data entry for PO invoices
Improve matching accuracy with AI that learns from real invoice patterns

Basware Guardian for AP

Stop PO errors before they slow you down

AI flags invoices with missing or invalid PO data, predicts likely PO values, and applies policy checks for compliance.

Identify and resolve PO issues before processing
Predict and validate PO entries, routing exceptions for review
Maintain a complete audit trail for confident compliance

SmartMatching

Maximize touchless PO invoice processing

AI learns supplier and PO patterns to boost association rates and handle complex, multi-PO invoices.

Intuitive PO line association for touchless matching
Correct inconsistencies and improve association accuracy
Handle consolidated invoices with multi-PO and multi-delivery support

AP Matching Agent

Resolve exceptions fast with AI-guided actions

Get clear explanations for matching failures and actionable recommendations to accelerate resolution.

Highlight top discrepancies in PO matching
Suggest next-best actions for quick resolution
Provide links to customer rules and compliance materials

Insights Pro

Make smarter decisions with real-time AI insights

Explore PO, invoice, and supplier data in natural language and simulate scenarios for better outcomes

Query across POs, invoices, and suppliers with natural language
Simulate impacts and guide decisions with predictive analytics
Embed actionable guidance directly in AP workflows

Trusted by the world's top analysts. Now it all just happens.

"Recognized as a Leader in the Gartner® Magic Quadrant™ for AP Applications report! This prestigious recognition reinforces our leadership in AI-driven, end-to-end Invoice Lifecycle Management."

Gartner® Magic Quadrant™ for Accounts Payable Applications ->

"Basware heads the pack with a laser focus on automating the last mile of AP processes. Basware has established itself as an APIA powerhouse... with customer obsession, practical innovation, and solid execution."

The Forrester Wave™: Accounts Payable Invoice Automation, Q3 2024 ->

"Consider Basware if you are looking for a partner that provides a truly automated experience with deeply rooted expertise in global compliance requirements to help you scale your business."

IDC MarketScape AP Automation for Large Enterprises, 2024 ->

Business Value You Can Measure

Higher touchless rates

Automate PO invoice matching and reduce manual intervention.

Faster approvals

Accelerate invoice cycle times and resolve exceptions early.

Stronger compliance

Ensure every PO invoice meets policy requirements with AI-driven validation.

Greater control

Gain full visibility into PO invoice status and resolution steps.

Improved supplier relationships

Deliver on-time payments and reduce friction for suppliers.

What does it take to make it all happen?

Intelligent
Automation.

Sophisticated invoice-centric AI, trained on an unrivaled dataset of over 2.2Bn invoices, delivering real ROI.

All Invoices. Everywhere.

One system across the entire invoice lifecycle to consolidate systems, processes and simplify your business.

Full Compliance. Complete Control.

The world’s only end-to-end, dual-sided compliance engine for complete invoice lifecycle management.