Sending e-Invoices

Globally compliant invoices? Now it all just happens.

How do you benefit from sending e-invoices globally?

If your organization operates in multiple geographies, ensuring global regulatory compliance with worldwide invoicing mandates is likely a challenge. Basware solutions for sending e-invoices help connect your business operations to trading partners in B2B and B2G in a globally compliant manner.

The Basware Network for e-invoice sending supports varying and complex compliance requirements, such as global (e-)invoice formats and archiving, making it easy for you to connect to your customers anywhere in the world.

Basware solutions are a perfect fit for:

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    Globally operating organizations with a desire to harmonize all invoice processes across all locations

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    Large volumes of invoice transactions per year across multiple formats

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    Finance Shared Service Centers with a need for speed

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    Multi-ERP environments by integrating with any ERP

Tailor-made options for sending e-invoices globally compliant

  Cover global compliance requirements

Cover most countries, formats and compliance requirements with one single partner. We enable streamlined operations on a global scale across all invoicing channels your customers may demand: Basware delivers invoices to buyers’ ERP systems, via email, EDI (Electronic Data Interchange) connections, Peppol, or even printing services – simply as required.

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  Compliant invoice archiving with ease

Having a solid archiving compliance strategy covers half the work of achieving tax compliance. Through the Basware Vault, you can ensure that the relevant documents are archived electronically in the way that local invoice archiving regulations require. Basware Vault is VAT- and GST- compliant in over 45 countries with continuously expanding coverage.

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  Interconnected e-invoicing networks

Benefit from interconnectivity with local e-invoicing networks. Our service connects seamlessly to your existing solution landscape of invoice sending solutions and bundles all invoicing flows into a single focus point. This means that you can keep sending invoices exactly in the way you are used to while gaining more compliance support and streamlined format conversions. You can route your entire outbound e-invoice traffic through the Basware Network to have all invoice data in a single hub, enabling global reporting & receivables analytics.

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  Deliver Peppol compliant e-invoices

With the Basware Network at your side, Accounts Receivable departments can deliver Peppol compliant e-invoices to your entire customer base. The Basware Network connects to all your buyers and ensures global compliance with data formats such as Peppol, IDOC, cXML, UBL, EDIFACT, TEAPPS, Finvoice, OIOUBL, Svefaktura, and more.

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Benefit from receiving e-invoices globally

100%

visibility

100+

countires enabled for compliant invoicing

70+

formats for e-invoices supported

How sending e-invoices through a single network drives value for your AR

 Continuous compliance support

Basware’s compliance experts continuously follow the most important market developments with over 40 years of regulatory & best practice knowledge from local markets. We support your organization stay compliant.

 Consolidated vendor landscape for e-invoice sending

Leverage the coverage of the Basware e-invoicing network of global e-invoice formats and compliance in more than 100 countries. This helps you consolidate the number of solutions you need to maintain to operate in a globally compliant manner.

 Accelerated Success with Value-adding Services

Basware’s Customer Services help you identify your precise needs for e-invoicing. With the right solution & continuous support on hand, you’re prepared for future e-invoicing compliance challenges.

 

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E-invoicing Sending Customers

Want to know how you can make it happen?

Book a consultation call with our solutions experts to discuss what sending e-invoices can do for you.

Why customers work with Basware to make automation happen

True Automation

Cutting-edge technology powered by AI & ML that eliminates all manual processes

Complete Coverage

Global compliance capabilities and the ability to integrate with 250 ERPs across more than 175 countries

Deeper Expertise

40 years of specialized experience implementing best practices and reducing risk across finance operations

FAQs

What is an e-invoice sending solution by definition?

Sending an invoice can take place in many formats: on paper, as a PDF attachment to an email, or as an e-invoice. What makes an e-invoice special is that the invoice data arrives in a structured format. What does this mean? Whereas invoice fields on paper- or PDF invoices need to be read and interpreted first, structured data can automatically be understood by modern Accounts Payable (AP) solutions. One great example for this is the purchase order (PO) number. If the AP solution immediately understands what the invoice’s PO number is, it can automatically match it against an invoice and process the invoice and payment accordingly. This way there is no human interaction required to process the invoice – the AP process can be automated.

To the same degree that paper invoices can have different layouts, e-invoices can have different formats - and new formats are developed every year. A good e-invoice sending solution therefore covers many different e-invoice formats and is able to deliver those to the recipient in the required way. An e-invoice sending solution is typically connected to Accounts Receivable (AR) or Enterprise Resource Planning (ERP) systems, it’s easy to understand it as a pipeline. When creating an e-invoice in your existing AR or ERP system, it still has to be transported, and in many cases the invoice data has to converted in a way that it meets the technical requirements of the recipient.

What if I already have another e-invoice sending solution? Does a solution for sending e-invoices replace my AR system?

A good e-invoice sending solution connects seamlessly into your existing AR or ERP setup. To stick with the pipeline image from the previous paragraph. Imagine you expand into a new country or the laws in a country you are active in change in a way that e-invoicing becomes mandatory. You need to meet those external requirements and build the required e-invoice data pipeline. This does not mean that you need to scrap your entire existing sending solution setup – rather you want to identify where you can improve the coverage of your pipelines, and this is exactly where Basware e-invoice sending can help.

Through the Basware Network, Basware’s e-invoice sending solutions integrate into your existing setup. This means that it’s less of a replacement of your existing setup, but more of a power-up. More invoice formats and country compliance requirements are covered. And even better, all your outbound e-invoice traffic from your existing setup can be routed through the Basware Network, meaning that you have a full overview over all e-invoice traffic.

How do you ensure global compliance?

Ensuring global regulatory compliance with worldwide invoicing and tax mandates is a central business challenge for organisations operating in multiple geographies. Regulations around invoice receipt and sending as well as tax compliance vary vastly between countries, and in practice your organisation needs to understand and deal with all local and cross-border requirements. Since compliance in these areas is complex, fragmented, and constantly changing, you need a seasoned partner by your side who has a deep understanding of ongoing global developments.

With over thirty years of regulatory and best practice knowledge from local markets, Basware has a deep understanding of global organisations’ unique and complex compliance requirements. With the support of Basware’s e-invoice sending services, you can achieve your internal and external global compliance management requirements.

What is your pricing model for this?

We have subscription pricing model for customers who value predictability of costs. The larger the volume commitment, the lower the unit (transaction) cost. Alternatively, we support pay-as-you-go pricing model for customers who prefer following up costs based on actual consumption of units (i.e. transactions per month).

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