Receiving e-Invoices

Now you can accept any invoice in any format. It’s easier to process 30,000 invoices a month when it all just happens.

How you can benefit from receiving e-invoices globally

Do you want to achieve fast time to value by eliminating paper invoices and all the errors, inefficiencies, and costs associated with them?

With Basware, you can receive all your invoices electronically to achieve global compliance and 100% spend visibility.


With Basware you can:

  • Provide suppliers with multiple options for invoice submission, allowing them to choose their preferred method while ensuring that you receive 100% of your invoices electronically.
  • Capture every invoice with 100% accuracy using SmartPDF technology
  • Receive all invoice types on a global scale, making it easy for you to connect to 100% of your suppliers.
  • Connect to 240+ partner networks so that suppliers can send invoices from the networks they already use

How the Basware Network enables you to easily connect to all your suppliers

 Build a Foundation for AP Automation Processes

Once you are receiving all your invoices and data electronically, you are in a position to layer in AP Automation capabilities to further eliminate manual tasks from your payables processes.

  Capture 100% of Data Electronically

The Basware Network ingests all invoice formats (EDI, XML, PDF, even paper) and delivers the data electronically without compromising data quality or forcing suppliers to change how they operate.

  Ensure Compliance with Global Regulations

Complying with global invoicing and tax mandates is complex and the consequences of non-compliance can be severe. Basware can automate compliance across all B2G and B2B mandates that include different formats, processes, and archiving standards

  Eliminate Paper Invoices and OCR

If you’re still receiving paper invoices, you’re likely experiencing errors and exceptions, high processing costs, lack of visibility, etc. Basware‘s AI technology captures all data from any machine-readable PDF, creating a truly touchless invoice process.

Basware solutions are a perfect fit for:

  •  

    Globally operating organizations with a desire to harmonize all invoice processes across all locations

  •  

    Large volumes of invoice transactions per year across multiple formats

  •  

    Finance Shared Service Centers with a need for speed

  •  

    Multi-ERP environments by integrating with any ERP

Benefit from receiving e-invoices globally

100%

visibility

100+

countires enabled for compliant invoicing

70+

formats for e-invoices supported

How Basware e-invoicing drives value for your AP

 Tackle Fraud and Risk with Automation

Automation adds a layer of transparency that provides increased, proactive visibility into areas where fraud and risk could be lingering. With Basware, you have a single point of reference for all invoice data, ensuring compliance and risk prevention.

 Drive Environmental Sustainability

Switching from paper-based systems to electronic invoicing results in an estimated 36% reduction in emissions. Basware’s sustainability dashboard allows customers to benchmark their index over time or against other organisations in our Network.  

 Build the Foundation for More Automation

Once you are receiving all your invoices and data electronically, you can layer on AP Automation to drive touchless processing, accelerate invoice review and approval and increase the capture of early payment discounts.


Want to learn more?

Download our free e-Invoice Receiving Factsheet now.

Download

Basware PDF E-Invoice service helps us save time and money when processing invoices, I would choose Basware again

McDonald’s Germany

96% of invoices are sent as e-invoices 

Carlsberg

Substantial savings at transaction level, faster invoice capture, better electronic data quality and greater transparency. 

Mercedes-Benz

We needed a solution that was compliant in the many countries we operate in. In addition, we needed the solution to be highly flexible when it comes to connectivity with other e-Invoicing platforms, so we could use the same provider in every country and region to serve all of our customers. 

Philips

Why customers work with Basware to make automation happen

True Automation

Cutting-edge technology powered by AI & ML that eliminates all manual processes

Complete Coverage

Global compliance capabilities and the ability to integrate with 250 ERPs across more than 175 countries

Deeper Expertise

40 years of specialized experience implementing best practices and reducing risk across finance operations

Want to know how you can make it happen?

Book a consultation call with our solutions experts to discuss the many benefits of receiving electronic invoices globally.

FAQs

What is e-Invoicing?

E-invoicing (also referred to as electronic invoicing) automates and streamlines the process of receiving invoices from suppliers. E-invoicing delivers a number of benefits to buying organizations receiving a high volume of invoices annually, including:

  • Lower invoice processing costs
  • Fewer errors and exceptions
  • Faster invoice processing and approval
  • Better visibility into suppliers and spend
  • Improved cashflow forecasting

How do B2B/EDI Connections and e-Invoicing work together?

High-volume suppliers prefer a direct, B2B integration via EDI or XML so they can send invoices directly from their ERP systems without any manual effort required. Given that most of your invoice volume comes from this small set of suppliers, this is a great place to start in your e-invoicing journey.

Do you have a supplier portal where suppliers get visibility on invoice status?

The major benefit of the Basware Network is the supplier portal, where suppliers get real-time visibility into invoice and payment statuses, without having to call your AP department. They can flip Purchase Orders into invoices, upload invoice information using templates, or even key in invoice information for simple, one-off invoices.

What if my suppliers already use their own e-Invoicing network? Is there network interoperability?

Interoperability means you can connect electronically to more of your suppliers. With network interoperability, your suppliers that may use another business network to transmit financial data can continue using that network to send invoices and information to you. No change on their end means higher supplier adoption.

What if I receive mostly PDF invoices?

If your email inbox is overwhelmed by PDF invoices that require manual handling, we can solve that with SmartPDF - our automated data capturing service for PDF invoices. This service simply takes any PDF invoice and automatically turns it into an electronic invoice. If you already have a dedicated email inbox for supplier invoices, a simple redirect is all you need to do.

What if I have suppliers that insist on paper invoices?

Like you have a supplier that still insists on paper invoices. Basware helps you convert their invoice data into an electronic format. When you receive a paper invoice, you can either scan and validate the invoice data yourself or let Basware do it for you. By using Basware to help, your organisation eliminates the need to handle paper invoices.

How do you support supplier enablement for e-Invoicing?

Basware Supplier Enablement Services accelerates and simplifies the process of onboarding suppliers. With these services, you can efficiently manage supplier onboarding campaigns, ensure a successful digital transformation, and improve supplier relationships. The onboarding process is supported by modern and easy-to-use tools, making onboarding a snap.