Touchless Invoice Processing

Most providers claim to do “touchless invoice processing”, but it does not mean the same thing for every solution. By definition, touchless invoice processing means invoices are processed literally touchless – hands-off, completely automated, and do not require anyone in AP to do anything unless there is a discrepancy (e.g. – price difference, outside tolerance, etc.).

Our goal for you at Basware is to leverage the advanced technology we offer to shift the majority of your invoices to this touchless state, so that your AP team can shift focus to only resolving invoice discrepancies – what we call managing by exception. And our vision is to also automate those exceptions one by one to really automate the full process.

At Basware, when we say ‘touchless invoice’ we mean that when an invoice is sent to your company:

• The invoice data is automatically extracted from that invoice and mapped into Basware AP Automation
• PO-backed invoices are automatically matched to POs, goods receipts, and any other required matching points
• Non-PO invoices are automatically sent to the right individual(s) for review/approval
• Once matched or approved, invoices are automatically sent to the Enterprise Resource Planning (ERP) tool for payment without involving anyone from your AP department

This also includes not going into other systems to make corrections or manually perform tasks related to this process (e.g. – issuing a PO after the invoice is received or editing a PO to make it match).

Basware is not a jealous provider. We have built a technical foundation on the concept of integration and ‘plug and play’ solutions. If you are using a different procurement solution to create POs or generating POs from your ERP – that’s no problem at all. Our superior integration capabilities will pull that PO data into Basware and automatically match your invoice to it.

Other providers on the market require you to use their procurement tool to get that automated match, but at Basware, we prefer to minimize the impact to your business. We believe in getting you automation for all your invoices, providing visibility over your direct and indirect spending, and fitting into your existing IT landscape.

Tell us about your existing IT solution landscape when you contact us and our subject matter experts will be ready to explain the various integration opportunities.

An AP automation solution does not replace your ERP system(s) but complements them to automate all AP related processes.

If you’re like a lot of companies, you have multiple ERPs and back-office systems in use. To truly get control of enterprise spending and streamline operations in AP, these systems must communicate data to each other – and that should not be a manual process of data exporting and importing. If you want to get the most return on your investment, go with a AP automation solution that is designed to integrate with 250+ ERP systems simultaneously. Your life will be so much easier.

If you want to know what an AP Automation solution can do for you that an ERP can´t do, read this blog.

Basware’s solutions scale according to the selected functionalities and business volumes. You can start small, achieve concrete business outcomes, and then expand the solution according to your needs.

The subscription model offers a simple, predictable and scalable model for pricing. Select your commitment level – the more you commit to, the lower your unit costs. Additional fees only apply in case of additional functionalities or customizations.

Speak to our sales team to get more details on our pricing model, a business case calculation and proposal specific to your company’s needs.