AI-Powered AP Automation

Getting that entire list of suppliers paid on time? Now it all just happens.

What AP Automation can do for you

As the industry leader in AP Automation, Basware’s AI/ML-powered solution is designed to make touchless invoice processing a reality for your organization.

Our artificial intelligence and machine learning functionality is available at every point in the process – from invoice receipt and routing to automated matching and coding – adding value by speeding up tasks and eliminating errors.


With Basware AP Automation now you can:

  • Get an unbeatable invoice match rate – even when the PO was generated in another system or the figures don’t line up perfectly
  • Capture every invoice with 100% accuracy using SmartPDF technology
  • Automate non-PO invoices using custom spend plans, AI coding, and better approval workflows
  • Authorize payments up to 30x faster, saving labor and earning early payment discounts
  • Stay compliant with automated tax code handling and tax calculations
  • Pull data directly into a centralized dashboard to get 100% spend visibility without lifting a finger

How Basware’s AP Automation solution = Touchless Invoice Processing

  Automated matching for PO-based spend

Basware AP Automation enables the use of any combination of invoices, POs, goods receipts, quality checks, contracts, etc. at the line or header level for straight-through processing of PO-based invoices. And when information is missing, recognition methods review the available data to calculate the best matching scenario.

  Automated matching for non-PO-based spend

This feature addresses recurring invoices that may not have POs already associated with them. Some examples are rent, utility charges, and mobile phone plans. Basware AP Automation easily learns and identifies recurring invoices and supports the automation of these invoices – whether they are based on schedules, budgets, or amounts.

  Automated coding for non-PO spend

SmartCoding is a machine-learning (ML) based solution automating coding for invoices that are not linked to a purchase order (PO) or a payment plan. Based on historical coding and invoice header data, this functionality generates very accurate invoice coding proposals for your non-PO invoices.

Learn more >

  Intelligent routing for speedy processing

For any remaining portion of invoice exceptions, our smart routing functionality ensures that invoices are automatically sent to the appointed approval workflow, without the need for any manual effort. Based on the data on the invoice, the system automatically determines the recipient and sends the invoice along for coding and processing.

Basware solutions are a perfect fit for:

  •  

    Globally operating organizations with a desire to harmonize all invoice processes across all locations

  •  

    More than 50.000 invoice transactions per year, across multiple formats (for less invoices, see P2P for Mid-Market solutions)

  •  

    Finance Shared Service Centers with a need for speed

  •  

    Multi-ERP environments by integrating with any ERP

What can you achieve when True Automation happens?

89%

Touchless processing

99.7%

Electronic invoicing

85%

Paid on time

How touchless invoice processing drives value for your AP

 Actionable AP Insights

Access critical KPIs at a glance, insights into process inefficiencies, and recommendations for improvements.

 Touchless Technology

Reduce exceptions and manual processes to continuously optimize AP operations with cutting-edge technology powered by AI & ML.

 Visibility and Compliance

Achieve 100% spend visibility and confidently address all tax compliancy regulations in over 50 countries.


Want to learn more?

Download our free Factsheet 'From hands-on to touchless' now.

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By completely eliminating paper, many errors are avoided, and invoice validation has become easy.

Toyota Industrial Equipment SA

Basware solutions have greatly improved the accuracy and speed of our AP process. Today, we are achieving automated matching rates of up to 93% on electronic invoices.

Heineken

We have increased the level of automation and seen a dramatic decrease in processing errors thanks to the automatic matching of invoices using automated rules.

ARE

It’s early days but we’ve quickly been able to achieve 65% end to end ‘touchless’ automatic matching in North America. This significantly reduces paper processing and enhances our internal controls over a large portion of our spend.

Ritchie Bros

Why customers work with Basware to make automation happen

True Automation

Cutting-edge technology powered by AI & ML that eliminates all manual processes

Complete Coverage

Global compliance capabilities and the ability to integrate with 250 ERPs across more than 190 countries

Deeper Expertise

40 years of specialized experience implementing best practices and reducing risk across finance operations

Want to know how you can make it happen?

Book a consultation call with our solutions experts to discuss the benefits of Basware's AP Automation solutions.

FAQs

What is AP Automation?

Accounts payable automation (also referred to as AP automation) aims to optimize the process of receiving and processing of supplier invoices. AP automation enables more of your AP process to be touchless, meaning that most tasks are automated, requiring minimal human effort.

What if I already have a procure-to-pay or procurement solution?

Basware is not a jealous provider. We have built a technical foundation on the concept of integration and ‘plug and play’ solutions. If you are using a different procurement solution to create POs or generating POs from your ERP – that’s no problem at all. Our superior integration capabilities will pull that PO data into Basware and automatically match your invoice to it.

Other providers on the market require you to use their procurement tool to get that automated match, but at Basware, we prefer to minimize the impact to your business. We believe in getting you automation for all your invoices, providing visibility over your direct and indirect spending, and fitting into your existing IT landscape.

Tell us about your existing IT solution landscape when you contact us and our subject matter experts will be ready to explain the various integration opportunities.

Does AP Automation replace my ERP system?

An AP automation solution does not replace your ERP system(s) but complements them to automate all AP related processes.

If you’re like a lot of companies, you have multiple ERPs and back-office systems in use. To truly get control of enterprise spending and streamline operations in AP, these systems must communicate data to each other – and that should not be a manual process of data exporting and importing. If you want to get the most return on your investment, go with a AP automation solution that is designed to integrate with 250+ ERP systems simultaneously. Your life will be so much easier.

If you want to know what an AP Automation solution can do for you that an ERP can´t do, read this blog.

What is your pricing model for this?

Basware’s solutions scale according to the selected functionalities and business volumes. You can start small, achieve concrete business outcomes, and then expand the solution according to your needs.

The subscription model offers a simple, predictable and scalable model for pricing. Select your commitment level – the more you commit to, the lower your unit costs. Additional fees only apply in case of additional functionalities or customizations.

Speak to our sales team to get more details on our pricing model, a business case calculation and proposal specific to your company’s needs.

Which industries do you support with AP Automation?

At Basware, we are proud to deliver an AP Automation solution that's versatile to meet the needs of many industries. We firmly believe that no industry should be left out when it comes to streamlining their accounts payable processes, which is exactly what companies achieve with our solution.

Whether you're operating in the automotive, biopharma, construction, consumer goods, education, energy and utilities, financial services, healthcare, hospitality, manufacturing, oil and gas, real estate, retail and ecommerce, or transportation and logistics industry, rest assured, we've got you covered.

Each of these industries has unique needs and challenges, and our solutions are tailored to meet those specific demands. To see how we serve your industry, visit our industry-specific pages and explore how we can make a difference in your accounts payable operations.