E-invoicing compliance and regulatory updates - Zimbabwe

Electronic Invoicing in Zimbabwe

Is e-invoicing mandatory in Zimbabwe ?

Invoice clearance is mandatory in Zimbabwe.

Who is affected?

All VAT-registered operators and all taxpayers must adhere to the mandate.

Compliance requirements

Suppliers must clear invoices through the ZIMA FDMS portal using a hardware device or an API-connection. After clearance, the invoice is delivered to the buyer using any channel or format, but it must include a QR-code and certain required information.

Want to learn more about e-Invoicing compliance?

Download our Global e-invoicing and Tax Compliance fact sheet here for more information.

Key Deadlines

• Mandate is active.

Standards & Platforms  

Platform

Invoice data is reported to the ZIMRA FDMS portal using hardware devices or an API.

What formats are required in Zimbabwe?

There is no specific format requirement for invoice transfer from supplier to buyer, but there are content requirements.

Archiving in Zimbabwe

What are the archiving requirements in Zimbabwe ?

The requirement is to retain the original invoice and store for at least six years.

Legal invoice:

• For suppliers: A legal invoice is an invoice cleared with the ZIMRA FDMS platform and delivered to buyer.
• For buyers:A legal invoice is an invoice that has been validated with the ZIMRA FDMS platform.

Want to know more about Basware’s archiving services?

Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.

Key Actions  

Ensure compliance: Be prepared to clear invoices using the ZIMRA FDMS portal.

Archive properly: Store e-invoices for at least six years.

Zimbabwe e-invoicing and archiving requirements at a glance:

Supplier requirement: Zimbabwean suppliers must clear the invoice with the ZIMRA FDMS portal and then deliver to buyer with QR-code present on the invoice.

Buyer requirement: Zimbabwean buyers must be able to validate invoices using the QR-code or invoice details on the ZIMRA FDMS portal.

Archiving requirement: E-invoices must be stored for at least six years by both the supplier and buyer.