E-invoicing compliance and regulatory updates - Netherlands

Electronic Invoicing Netherlands

The Netherlands has adopted a post-audit invoicing model.

For Business-to-Business (B2B) invoicing, true electronic invoicing is not mandatory. However, e-invoices accepted on voluntary basis and the buyer´s consent is required.

Regarding Business-to-Government (B2G) invoicing, the Netherlands has imposed electronic invoicing on a national level since 2017. The B2G invoicing standard is Peppol based which is the national adaption of EU Directive 2014/55/EU.

The Netherlands Peppol Authority (NPA) manages the local Peppol implementation and members of which Basware is one. The NPA is the successor of the Simpler Invoicing organisation.

Every Dutch company is identified by a chamber of commerce number (KVK) and a VAT ID, when it concerns a legal entity subject to VAT. Both can be used as e-invoicing address. For governmental entities, the organisatie identificatie nummer (OIN) is used.

In the Netherlands, VAT reporting must be submitted monthly or quarterly.

Want to learn more about e-Invoicing compliance?

Download our Global e-invoicing and Tax Compliance fact sheet here for more information.

Archiving

Digital invoice archiving is allowed in the Netherlands, and the default retention period is 7 years.

The readability, integrity, and authenticity need to be guaranteed for stored invoices. Basware provides compliant invoice archiving in the Netherlands through the Basware Vault service.

Want to know more about Basware’s archiving services?

Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.

Basware Services

Basware supports all methods to receive invoices, such as paper, portal, PDF, and true e-invoicing. Receiving invoices through the Peppol network is supported by Basware as well, as are point-to-point EDI connections. We operate local scan centres to scan and capture data from paper invoices through optical character recognition (OCR) technology.

All methods are also available to send invoices, including the delivery to recipients on the Peppol networ and government entities. We can deliver invoices as true invoices, via email with attached PDF, on our portal or printed locally.

We can capture data from Dutch invoices and provide both supplier and buyer portals in Dutch.

Want to find out how we can help in your specific case?

Speak to a member of our team to learn more.

Contact us

Interoperability

At Basware, we are passionate about delivering the benefits of open interoperability to our customers. So, we have partnered with more than 220 e-invoicing networks around the world to ensure the Basware Network remains the largest open commerce network of buyers and suppliers.

We have developed connections to:

• Centric
• Colinx
• Digipoort
• Endorsia
• E-novation
• E-size
• IPS
• Nallian
• Nmedia
• OneTrail
• Order2Cash
• Recall
• SAP/Crossgate
• Simac
• Softshare Network
• SRC System Integration
• SupplierDNA
• Taulia
• Tieto
• TNT

These connections, among others, allow us to deliver invoices over the Basware Network to customers of any of these networks and beyond.

Our advice

The Netherlands allows various invoicing methods, including paper, PDF, electronic, and portal key-in invoices. 

Electronic invoicing is becoming more common. Adequate enablement campaigns therefore can result in high levels of true electronic invoices. We advise both invoice receivers and invoice senders to reach out to their customer/supplier base and discuss the possibility to deliver invoices electronically. This will drive cost reduction, increased automation, and improved collaboration. 

The Basware Network provides access to a large existing buyer/supplier base in the Netherlands. Our experts are here to support you in your e-invoicing transformation.

Want to understand how we can help in your case?

Get in touch with our experts.

Contact us