E-invoicing compliance and regulatory updates - Vietnam

Electronic Invoicing in Vietnam

Is e-invoicing mandatory in Vietnam ?

E-invoicing is mandatory in Vietnam.

Who is affected?

All VAT-registered businesses in Vietnam that provide goods or services are required to issue electronic invoices.

Compliance requirements

Companies must register on the General Department of Taxation (GDT) website and receive approval before issuing e-invoices. E-invoices must be in XML format, include a digital signature and be sent to the GDT portal. Providing the invoice to the GDT portal is done when issuing the invoice (for invoices with verification code) or after issuance (for invoices without a verification code).

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Key Deadlines 

• No upcoming deadlines

Standards & Platforms

Platform

Electronic invoice data is reported to the General Department of Taxation (GDT) either directly or through an authorized service provider.

What formats are required in Vietnam?

E-invoices must be transmitted in XML format, according to GDT specification, and must include a digital signature.

Archiving in Vietnam

What are the archiving requirements in Vietnam?

The requirement is to retain the original XML where applicable and a human-readable (PDF) version. Daily accounting records must be stored for at least ten years. Digital signatures must be verifiable over the retention period.

Legal invoice:

• For suppliers: A legal invoice is an invoice created and transmitted in XML format, signed digitally, and registered and approved in the GDT platform.
• For buyers: A legal invoice is a digitally signed XML invoice that includes a GDT-issued unique identifier. If an invoice is received in PDF format, the PDF is the legal invoice and must include a QR code.

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Key Actions  

Ensure compliance: Register through the GDT website and obtain approval before issuing e-invoices.

Archive properly: Store e-invoices electronically but also retain human-readable copies.

Vietnamese e-invoicing and archiving requirements at a glance:

Supplier requirement: Vietnamese suppliers must register with GDT and issue XML-format e-invoices with a digital signature and GDT-issued unique identifier and transmit the invoice to the buyer.

Buyer requirement: Vietnamese buyers must be able to receive and verify XML e-invoices in accordance with GDT regulations.

Archiving requirement: E-invoices must be stored electronically, including the human-readable version, for ten years.