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Electronic Invoicing United States
The United States has adopted a post-audit invoicing model. Over the years, the United States has launched various Governmental initiatives to increase adoption of true electronic invoices. These initiatives have primarily targeted the 19 million invoices processed by the Federal Government annually.
Today there is no clear timeline to mandate electronic invoicing. However, in July 2021 the Business Payment Coalition and the Federal Reserve announced the launch of the pilot project (e-Invoice Exchange Market Pilot) which aims to build an e-invoicing network for Business-to-Business (B2B) organizations all across the country.
More recently, in July 2023, the Business Payment Coalition has announced the successful completion at validation phase of e-remittance, and recommending moving towards a pilot phase supporting all electronic B2B payment methods.
Business-to-Government (B2G) electronic invoicing is being implemented gradually, with around 50% of all government invoices reported to have been processed electronically. The USA is seeing a strong trend toward electronic invoicing, something that Basware is following closely. We plan to deliver the best possible invoice services to B2B organizations in the United States.
The few electronic invoices that are exchanged in the United States are typically based on either cXML or EDI formats (ANSI X.12).
Want to learn more about e-Invoicing compliance?
Download our Global e-invoicing and Tax Compliance fact sheet here for more information.
Electronic Invoicing United States
The United States has adopted a post-audit invoicing model. Over the years, the United States has launched various Governmental initiatives to increase adoption of true electronic invoices. These initiatives have primarily targeted the 19 million invoices processed by the Federal Government annually.
Today there is no clear timeline to mandate electronic invoicing. However, in July 2021 the Business Payment Coalition and the Federal Reserve announced the launch of the pilot project (e-Invoice Exchange Market Pilot) which aims to build an e-invoicing network for Business-to-Business (B2B) organizations all across the country.
More recently, in July 2023, the Business Payment Coalition has announced the successful completion at validation phase of e-remittance, and recommending moving towards a pilot phase supporting all electronic B2B payment methods.
Business-to-Government (B2G) electronic invoicing is being implemented gradually, with around 50% of all government invoices reported to have been processed electronically. The USA is seeing a strong trend toward electronic invoicing, something that Basware is following closely. We plan to deliver the best possible invoice services to B2B organizations in the United States.
The few electronic invoices that are exchanged in the United States are typically based on either cXML or EDI formats (ANSI X.12).
Want to learn more about e-Invoicing compliance?
Download our Global e-invoicing and Tax Compliance fact sheet here for more information.
Archiving
Digital invoice archiving is allowed in the United States and the default retention period is 7 years. It is recommended to ensure the readability, integrity, and authenticity of the documents for stored invoices.
Basware provides compliant invoice archiving in the United States through the Basware Vault service.
Want to know more about Basware’s archiving services?
Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.
Archiving
Digital invoice archiving is allowed in the United States and the default retention period is 7 years. It is recommended to ensure the readability, integrity, and authenticity of the documents for stored invoices.
Basware provides compliant invoice archiving in the United States through the Basware Vault service.
Want to know more about Basware’s archiving services?
Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.
Basware Services
To receive invoices, Basware supports all methods. We do support electronic invoicing, and we operate multiple local scan centers to scan and capture data from paper invoices using optical character recognition (OCR).
All methods are available to send invoices. We can deliver invoices as true invoices, via email with attached PDF, on our portal or printed locally.
We can capture data from English and Spanish invoices, provide both supplier and buyer portals in English and Spanish. Our customer support team can support you in English.
Want to find out how we can help in your specific case?
Speak to a member of our team to learn more.
Basware Services
To receive invoices, Basware supports all methods. We do support electronic invoicing, and we operate multiple local scan centers to scan and capture data from paper invoices using optical character recognition (OCR).
All methods are available to send invoices. We can deliver invoices as true invoices, via email with attached PDF, on our portal or printed locally.
We can capture data from English and Spanish invoices, provide both supplier and buyer portals in English and Spanish. Our customer support team can support you in English.
Want to find out how we can help in your specific case?
Speak to a member of our team to learn more.
Interoperability
At Basware, we are passionate about delivering the benefits of open interoperability to our customers. That is why we have partnered with more than 220 e-invoicing networks around the world to ensure the Basware Network remains the largest open commerce network of buyers and suppliers.
In the United States we have developed connections to:
- Cortex
- Elemica
- Hubspan
- IBM/Sterling Commerce
- IDS Invoice Delivery System
- Inovis (Dell)
- Kleinschmidt
- OFS - Oil industry portal
- Oildex-Tranzap
- Opentext Company
- Softshare Network (GXS)
- Taulia
- TrueCommerce
These connections, among others, allow us to deliver invoices via the Basware Network to customers across the globe.
Interoperability
At Basware, we are passionate about delivering the benefits of open interoperability to our customers. That is why we have partnered with more than 220 e-invoicing networks around the world to ensure the Basware Network remains the largest open commerce network of buyers and suppliers.
In the United States we have developed connections to:
- Cortex
- Elemica
- Hubspan
- IBM/Sterling Commerce
- IDS Invoice Delivery System
- Inovis (Dell)
- Kleinschmidt
- OFS - Oil industry portal
- Oildex-Tranzap
- Opentext Company
- Softshare Network (GXS)
- Taulia
- TrueCommerce
These connections, among others, allow us to deliver invoices via the Basware Network to customers across the globe.
Our advice
The United States allows various invoicing methods, including paper, PDF, electronic, and portal key-in invoices. However, the pre-dominant method of invoicing is still paper-based.
We strongly advise our customers to implement smart capture methods for receiving PDF invoices and avoid having to process them using OCR-techniques. With better PDF-handling solutions in place, buyers can request their suppliers to move away from paper-invoices and submit PDF invoices.
We see an increasing adoption of digital invoices (PDF-based) for mid-tier customers and/or suppliers, but true electronic invoicing (XML or EDI-based) is still limited to a handful of big corporations.
Want to understand how we can help in your case?
Get in touch with our experts.
Our advice
The United States allows various invoicing methods, including paper, PDF, electronic, and portal key-in invoices. However, the pre-dominant method of invoicing is still paper-based.
We strongly advise our customers to implement smart capture methods for receiving PDF invoices and avoid having to process them using OCR-techniques. With better PDF-handling solutions in place, buyers can request their suppliers to move away from paper-invoices and submit PDF invoices.
We see an increasing adoption of digital invoices (PDF-based) for mid-tier customers and/or suppliers, but true electronic invoicing (XML or EDI-based) is still limited to a handful of big corporations.
Want to understand how we can help in your case?
Get in touch with our experts.
Electronic Invoicing United States
The United States has adopted a post-audit invoicing model. Over the years, the United States has launched various Governmental initiatives to increase adoption of true electronic invoices. These initiatives have primarily targeted the 19 million invoices processed by the Federal Government annually.
Today there is no clear timeline to mandate electronic invoicing. However, in July 2021 the Business Payment Coalition and the Federal Reserve announced the launch of the pilot project (e-Invoice Exchange Market Pilot) which aims to build an e-invoicing network for Business-to-Business (B2B) organizations all across the country.
More recently, in July 2023, the Business Payment Coalition has announced the successful completion at validation phase of e-remittance, and recommending moving towards a pilot phase supporting all electronic B2B payment methods.
Business-to-Government (B2G) electronic invoicing is being implemented gradually, with around 50% of all government invoices reported to have been processed electronically. The USA is seeing a strong trend toward electronic invoicing, something that Basware is following closely. We plan to deliver the best possible invoice services to B2B organizations in the United States.
The few electronic invoices that are exchanged in the United States are typically based on either cXML or EDI formats (ANSI X.12).
Want to learn more about e-Invoicing compliance?
Download our Global e-invoicing and Tax Compliance fact sheet here for more information.
Archiving
Digital invoice archiving is allowed in the United States and the default retention period is 7 years. It is recommended to ensure the readability, integrity, and authenticity of the documents for stored invoices.
Basware provides compliant invoice archiving in the United States through the Basware Vault service.
Want to know more about Basware’s archiving services?
Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.
Basware Services
To receive invoices, Basware supports all methods. We do support electronic invoicing, and we operate multiple local scan centers to scan and capture data from paper invoices using optical character recognition (OCR).
All methods are available to send invoices. We can deliver invoices as true invoices, via email with attached PDF, on our portal or printed locally.
We can capture data from English and Spanish invoices, provide both supplier and buyer portals in English and Spanish. Our customer support team can support you in English.
Want to find out how we can help in your specific case?
Speak to a member of our team to learn more.
Interoperability
At Basware, we are passionate about delivering the benefits of open interoperability to our customers. That is why we have partnered with more than 220 e-invoicing networks around the world to ensure the Basware Network remains the largest open commerce network of buyers and suppliers.
In the United States we have developed connections to:
- Cortex
- Elemica
- Hubspan
- IBM/Sterling Commerce
- IDS Invoice Delivery System
- Inovis (Dell)
- Kleinschmidt
- OFS - Oil industry portal
- Oildex-Tranzap
- Opentext Company
- Softshare Network (GXS)
- Taulia
- TrueCommerce
These connections, among others, allow us to deliver invoices via the Basware Network to customers across the globe.
Our advice
The United States allows various invoicing methods, including paper, PDF, electronic, and portal key-in invoices. However, the pre-dominant method of invoicing is still paper-based.
We strongly advise our customers to implement smart capture methods for receiving PDF invoices and avoid having to process them using OCR-techniques. With better PDF-handling solutions in place, buyers can request their suppliers to move away from paper-invoices and submit PDF invoices.
We see an increasing adoption of digital invoices (PDF-based) for mid-tier customers and/or suppliers, but true electronic invoicing (XML or EDI-based) is still limited to a handful of big corporations.
Want to understand how we can help in your case?
Get in touch with our experts.
Find e-invoicing compliance and regulatory updates by country:
Africa
Asia
China | India | Indonesia | Japan | Kazakhstan | Malaysia | Philippines | Saudi Arabia | Singapore | South Korea | Turkey | United Arab Emirates | Vietnam
Europe
Andorra | Austria | Belgium | Bulgaria | Czech Republic | Denmark | Estonia | Finland | France | Germany | Greece | Hungary | Iceland | Ireland | Italy | Latvia | Liechtenstein | Luxembourg | Malta | Netherlands | Norway | Poland | Portugal | Romania | Russia | Serbia | Slovakia | Slovenia | Spain | Sweden | Switzerland | United Kingdom
North America
Canada | Colombia | Costa Rica | Ecuador | Mexico | Panama | United States