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Electronic Invoicing Colombia
E-invoicing has been present in Colombia for a while, as far back as 1995. However, its development has changed and faced a variety of different obstacles. The origins of the electronic invoice in the coffee country go back to 1995, when the government granted the same validity as the paper invoice. It was in 2015 when the National Tax and Customs Directorate (DIAN) launched the Electronic Invoicing System (SFE).
Since then, there have been numerous regulations. In 2019, the country incorporated a gradual rollout as a mandate for different taxpayers. However, the Constitutional Court revoked most of said tax reform that introduced mandatory e-invoicing due procedural defects. DIAN supported the High Court decision.
In 2020, the regulation regarding e-invoicing was modified. Furthermore, in 2021 the e-payroll and platform Radian were introduced, for the registry of e-invoices as securities.
More recently, on 29 March 2023 the Colombian Gov. updated some e-invoicing regulations, related to electronic supporting document, among others.
In Colombia the e-invoice is a structured document that is generated, validated, dispatched, received, and kept electronically. The invoice is also a transaction support document for the sale of goods or services. E-invoices use XML format and contain the company’s digital signature in the form of a unique code (CUFE) and a QR code.
According to the clearance model, the issuer shall send the invoice to DIAN for its validation. Until validation is complete, the e-invoice is not valid for settlement or tax declaration and goods may be delayed for shipment. Invoices can be submitted to DIAN either through the free DIAN portal, 3rd party systems authorized by the DIAN, or through a company’s own secure e-invoice system.
At high level, the mandate applies to:
- Legal persons that sell goods and/or services
- Natural persons who sell goods and/or services with gross income above 3,500 UVT
- Natural persons contractors of the State with gross income above 4,000 UVT
- Taxpayers who opted for the Simple Regime of Taxation – RST
Please note that in November 2023 DIAN published Resolution N. 000165 to regulate completely the e-Invoicing system with a gradual implementation schedule during 2024. Stay tuned!
Want to learn more about e-Invoicing compliance?
Download our Global e-invoicing and Tax Compliance fact sheet here for more information.
Electronic Invoicing Colombia
E-invoicing has been present in Colombia for a while, as far back as 1995. However, its development has changed and faced a variety of different obstacles. The origins of the electronic invoice in the coffee country go back to 1995, when the government granted the same validity as the paper invoice. It was in 2015 when the National Tax and Customs Directorate (DIAN) launched the Electronic Invoicing System (SFE).
Since then, there have been numerous regulations. In 2019, the country incorporated a gradual rollout as a mandate for different taxpayers. However, the Constitutional Court revoked most of said tax reform that introduced mandatory e-invoicing due procedural defects. DIAN supported the High Court decision.
In 2020, the regulation regarding e-invoicing was modified. Furthermore, in 2021 the e-payroll and platform Radian were introduced, for the registry of e-invoices as securities.
More recently, on 29 March 2023 the Colombian Gov. updated some e-invoicing regulations, related to electronic supporting document, among others.
In Colombia the e-invoice is a structured document that is generated, validated, dispatched, received, and kept electronically. The invoice is also a transaction support document for the sale of goods or services. E-invoices use XML format and contain the company’s digital signature in the form of a unique code (CUFE) and a QR code.
According to the clearance model, the issuer shall send the invoice to DIAN for its validation. Until validation is complete, the e-invoice is not valid for settlement or tax declaration and goods may be delayed for shipment. Invoices can be submitted to DIAN either through the free DIAN portal, 3rd party systems authorized by the DIAN, or through a company’s own secure e-invoice system.
At high level, the mandate applies to:
- Legal persons that sell goods and/or services
- Natural persons who sell goods and/or services with gross income above 3,500 UVT
- Natural persons contractors of the State with gross income above 4,000 UVT
- Taxpayers who opted for the Simple Regime of Taxation – RST
Please note that in November 2023 DIAN published Resolution N. 000165 to regulate completely the e-Invoicing system with a gradual implementation schedule during 2024. Stay tuned!
Want to learn more about e-Invoicing compliance?
Download our Global e-invoicing and Tax Compliance fact sheet here for more information.
Archiving
Invoice archiving is allowed in Colombia. Invoices must be stored from the year they were received, plus another 5 years.
Want to know more about Basware’s archiving services?
Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.
Archiving
Invoice archiving is allowed in Colombia. Invoices must be stored from the year they were received, plus another 5 years.
Want to know more about Basware’s archiving services?
Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.
Basware Services
Basware provides e-invoicing setup through its partnership with GoSocket.
Want to find out how we can help in your specific case?
Speak to a member of our team to learn more.
Basware Services
Basware provides e-invoicing setup through its partnership with GoSocket.
Want to find out how we can help in your specific case?
Speak to a member of our team to learn more.
Interoperability
Basware currently has no connection to any interoperability partners in Colombia
We do have local partners supporting the Basware Network with access to governmental portals.
Interoperability
Basware currently has no connection to any interoperability partners in Colombia
We do have local partners supporting the Basware Network with access to governmental portals.
Our advice
With mandatory compliance of the pre-clearance model set to be in place by the end of 2021, it is best to start moving invoice creation over to an electronic format.
For buyers with a significant volume (over 500 received invoices on a monthly basis) Basware can provide a solid solution to automate the invoice receiving process by connecting to the government SAT environment through our partner and certified provider, Gosocket. We advise automating the invoice receiving process by connecting to the governmental platform through the Basware Network.
Want to understand how we can help in your case?
Get in touch with our experts.
Our advice
With mandatory compliance of the pre-clearance model set to be in place by the end of 2021, it is best to start moving invoice creation over to an electronic format.
For buyers with a significant volume (over 500 received invoices on a monthly basis) Basware can provide a solid solution to automate the invoice receiving process by connecting to the government SAT environment through our partner and certified provider, Gosocket. We advise automating the invoice receiving process by connecting to the governmental platform through the Basware Network.
Want to understand how we can help in your case?
Get in touch with our experts.
Electronic Invoicing Colombia
E-invoicing has been present in Colombia for a while, as far back as 1995. However, its development has changed and faced a variety of different obstacles. The origins of the electronic invoice in the coffee country go back to 1995, when the government granted the same validity as the paper invoice. It was in 2015 when the National Tax and Customs Directorate (DIAN) launched the Electronic Invoicing System (SFE).
Since then, there have been numerous regulations. In 2019, the country incorporated a gradual rollout as a mandate for different taxpayers. However, the Constitutional Court revoked most of said tax reform that introduced mandatory e-invoicing due procedural defects. DIAN supported the High Court decision.
In 2020, the regulation regarding e-invoicing was modified. Furthermore, in 2021 the e-payroll and platform Radian were introduced, for the registry of e-invoices as securities.
More recently, on 29 March 2023 the Colombian Gov. updated some e-invoicing regulations, related to electronic supporting document, among others.
In Colombia the e-invoice is a structured document that is generated, validated, dispatched, received, and kept electronically. The invoice is also a transaction support document for the sale of goods or services. E-invoices use XML format and contain the company’s digital signature in the form of a unique code (CUFE) and a QR code.
According to the clearance model, the issuer shall send the invoice to DIAN for its validation. Until validation is complete, the e-invoice is not valid for settlement or tax declaration and goods may be delayed for shipment. Invoices can be submitted to DIAN either through the free DIAN portal, 3rd party systems authorized by the DIAN, or through a company’s own secure e-invoice system.
At high level, the mandate applies to:
- Legal persons that sell goods and/or services
- Natural persons who sell goods and/or services with gross income above 3,500 UVT
- Natural persons contractors of the State with gross income above 4,000 UVT
- Taxpayers who opted for the Simple Regime of Taxation – RST
Please note that in November 2023 DIAN published Resolution N. 000165 to regulate completely the e-Invoicing system with a gradual implementation schedule during 2024. Stay tuned!
Want to learn more about e-Invoicing compliance?
Download our Global e-invoicing and Tax Compliance fact sheet here for more information.
Archiving
Invoice archiving is allowed in Colombia. Invoices must be stored from the year they were received, plus another 5 years.
Want to know more about Basware’s archiving services?
Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.
Basware Services
Basware provides e-invoicing setup through its partnership with GoSocket.
Want to find out how we can help in your specific case?
Speak to a member of our team to learn more.
Interoperability
Basware currently has no connection to any interoperability partners in Colombia
We do have local partners supporting the Basware Network with access to governmental portals.
Our advice
With mandatory compliance of the pre-clearance model set to be in place by the end of 2021, it is best to start moving invoice creation over to an electronic format.
For buyers with a significant volume (over 500 received invoices on a monthly basis) Basware can provide a solid solution to automate the invoice receiving process by connecting to the government SAT environment through our partner and certified provider, Gosocket. We advise automating the invoice receiving process by connecting to the governmental platform through the Basware Network.
Want to understand how we can help in your case?
Get in touch with our experts.
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Canada | Colombia | Costa Rica | Ecuador | Mexico | Panama | United States