AP Automation for Automotive Businesses

Accounts Payable Automation solutions that make it all happen for the Automotive Industry

Automotive businesses face unique accounts payable challenges—from managing complex multi-tier supplier networks and OEM-specific invoicing requirements to processing high volumes of parts invoices and service billing. Basware's AP automation for automotive businesses eliminates manual invoice processing, accelerates payment cycles for critical suppliers, and provides the real-time spend visibility you need to optimize working capital in this fast-paced industry.

With Basware, now it all just happens. Our AP Automation solutions help automotive companies can pay suppliers quicker, collect accurate financial data, use that data to inform strategic business decisions, and get complete, real-time visibility into their overall spending – allowing them to reduce costs while optimizing efficiency.

All of our solutions support the standards of the automotive industry, partnering with the relevant standardization bodies at the national and international levels.

Why Basware?
Achievable KPIs
Customer Success
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What Automotive AP Automation Delivers

Faster Supplier Payments: Reduce invoice-to-pay cycles from days to hours with automated 2-way and 3-way matching against purchase orders and goods receipts—critical for maintaining just-in-time manufacturing schedules.
Automotive Compliance Built-In: Navigate complex OEM invoicing standards, global VAT requirements, and regional tax compliance across your international supplier base with pre-configured automotive industry rules.

Parts & Service Invoice Automation: Handle high-volume parts invoicing, service billing, and warranty claim processing with AI-powered coding that learns your automotive-specific GL structures.
Real-Time Spend Control: Gain instant visibility into spending across manufacturing plants, dealership networks, and service centers to identify early payment discount opportunities and optimize working capital.

AP automation solutions for every automotive business

Whether you're an auto manufacturer managing thousands of supplier invoices, an OEM coordinating complex multi-tier supply chains, an aftermarket parts distributor processing high-volume transactions, a dealership group handling service and parts billing, or a mobility services provider managing contractor payments—Basware's automotive accounts payable automation scales to your specific needs.

Auto Manufacturers & OEMs: Manage complex bill-of-materials invoicing, consignment billing, and EDI integration
Tier 1 & 2 Suppliers: Process engineering change orders and tooling invoices with automated PO matching
Dealership Groups: Streamline parts invoicing, warranty claims, and service billing across multiple locations
Aftermarket & Distribution: Handle high-volume parts invoicing with automated coding and rapid approvals

What can you achieve with Basware when True Automation happens?

89%

Touchless processing

99.7%

Electronic invoicing

85%

Paid on time

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Toyota Case Study

Toyota faced invoice peaks at the end of each month, making the accounting department’s tasks extremely tedious and time consuming. Not only has Basware helped Toyota Industrial Equipment eliminate all the tedious manual work for their accounts team, they have also saved around 50 working hours a month when it comes to dispute management.

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The new solution received a warm welcome. By completely eliminating paper, many errors are avoided and invoice validation has become easy and quick.

Toyota

Automotive Industry Factsheet

We remove the complexity from your AP tasks and invoice processing.

Read our fact sheet to see the key benefits of Basware’s solution suite for the automotive industry and how the solutions work to provide these benefits.

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What does it take to make it all happen?

Intelligent
Automation.

Sophisticated invoice-centric AI, trained on an unrivaled dataset of over 2.2Bn invoices, delivering real ROI.

All Invoices. Everywhere.

One system across the entire invoice lifecycle to consolidate systems, processes and simplify your business.

Full Compliance. Complete Control.

The world’s only end-to-end, dual-sided compliance engine for complete invoice lifecycle management.

FAQs

What other industries do you support with AP Automation?

At Basware, we are proud to deliver an AP Automation solution that's versatile to meet the needs of many industries. We firmly believe that no industry should be left out when it comes to streamlining their accounts payable processes, which is exactly what companies achieve with our solution.

Whether you're operating in the biopharma, construction, consumer goods, education, energy and utilities, financial services, healthcare, hospitality, manufacturing, oil and gas, real estate, retail and ecommerce, or transportation and logistics industry, rest assured, we've got you covered.

Each of these industries has unique needs and challenges, and our solutions are tailored to meet those specific demands. To see how we serve your industry, visit our industry-specific pages and explore how we can make a difference in your accounts payable operations.

What is AP Automation?

Dive into the world of AP automation, where manual tasks are digitized for enhanced efficiency. Discover its mechanics, benefits, and financial considerations, alongside answers to common queries and strategies for stakeholder engagement. Learn more ->

Why choose AP Automation?

As businesses seek efficiency and cost-effectiveness, the transition from manual to automated accounts payable (AP) processes emerges as a pivotal strategy. Delve into the realm of AP automation, unraveling its multifaceted benefits and constructing a compelling business case for its adoption. Learn more ->

What are the AP Automation challenges?

Discover the landscape of AP automation, from its promising benefits to the hurdles it may present. Explore our guide to uncover insights and strategies for successful implementation and optimization.

What is the AP Automation adoption and implementation process?

Explore the practicalities of adopting and implementing AP automation, from understanding the process flow to developing a comprehensive project plan. Gain insights into key steps and considerations, accompanied by answers to frequently asked questions for a well-informed approach. Learn more ->

What is an Accounts Payable audit?

Check out our comprehensive Accounts Payable Internal Audit Checklist, covering everything you need to know about auditing your AP operations. From fraud detection to compliance assurance, this guide explores the importance of AP audits and internal controls, offering practical insights to streamline operations and enhance efficiency.

How does AP automation handle OEM-specific invoicing requirements and EDI transactions?

Basware's automotive accounts payable automation supports all major OEM standards and EDI protocols, automatically validating invoice data against purchase orders and contracts while maintaining compliance with manufacturer-specific requirements. Our system seamlessly processes both EDI and non-EDI invoices in a single workflow.

Can your solution manage invoices across multiple manufacturing plants and dealership locations?

Yes. Basware consolidates AP processing across all your automotive locations while maintaining separate GL coding, approval hierarchies, and reporting for each entity. This gives corporate visibility into spending across the entire organization while preserving local autonomy for plant managers and dealer principals.

How quickly can we implement AP automation without disrupting our production schedule?

Most automotive clients go live with Basware in 6-12 weeks with zero disruption to manufacturing or dealership operations. Our pre-built ERP integrations and automotive-specific configuration templates mean your team continues processing invoices normally during implementation, then transitions smoothly to the automated system.