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Transform Accounts Receivable with e-Invoice Sending

Remove paper in AR and go electronic with e-Invoicing, e-orders and archiving.

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Are you an organization with a high volume of invoices to send or struggling with multinational requirements?

Heavily manual and inefficient processes, struggling with multiple, complex requirements for invoicing, and ensuring global compliance quickly becomes overwhelming in a high volume situation. There's a better way - automated e-Invoicing.

Inefficient and Manual Processes

Many large companies are burdened with trying to manage a large number of transactions while also dealing with a lot of manual work. If this describes your situation, you're probably struggling with:

  • Inadequate visibility and control

  • Lacking a single access point to send to all your customers

  • Keeping up with each customer's preferred invoice format

  • Manually keeping up with VAT tax

Pressure to Gain Cost Savings and Faster Cash Flow

Organizations are often under pressure to decrease costs and reduce DSO and struggle with:

  • Expensive manual processes,

  • Slow invoice sending resulting in delayed receivables,

  • Increasing postage fees for paper invoicing, and

  • Billing and dunning costs.

Global Compliance

It's tricky for global companies to keep up with new and changing regulations. Ensuring compliance with varying country regulations and requirements can be challenging. Government-issued business-to-government (B2G) and business-to-business (B2B) mandates include different formats, processes, and archiving standards. Manual tracking presents a challenge that can result in a lot of issues with properly calculating tax amounts, confirming invoice receipt, and collecting payments.

Basware e-Invoice Sending

With Basware, you can send all your invoices to all your customers in their preferred format via a single access point. Businesses, public sectors, and consumers can receive invoices in the formats they want, requiring no operational change on their side and making it easy for them to pay promptly. You do not have to keep track of recipients’ preferred data format or transfer method as Basware takes care of it automatically.

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Basware e-Invoice Sending

Gain Process Efficiency with Network for Sending

Gain visibility and control through invoice status tracking. Stay compliant as you grow and get rid of paper and expensive manual processes by sending e-invoices to your customers. You'll speed up the buyer’s ability to pay, getting you paid faster.

Increase Global Reach and Compliance

Automate compliance across all B2G and B2B mandates that include different formats, processes, and archiving standards. You'll never lose sleep over compliance again. Basware is VAT compliant in more than 50 countries and a certified PEPPOL access point. Our open, global network is the largest of its kind with over 1 million suppliers and buyers and over 220 partners globally.

Scalable and Flexible Solution

Basware provides the most scalable and flexible e-Invoicing solution on the market. Building local functionalities and establishing new IT projects in each country can be complex and expensive, using energy and resources best spent elsewhere. Basware offers excellent technical capabilities to meet requirements by providing multiple ways of delivering e-invoices and supporting any invoice format. Your invoice can be delivered directly to your customer's AP/ERP, to their email or as paper if needed.

Invoice to Cash (I2C)

Offer your SMB customers and consumers an easier way to receive and pay invoices with the Basware Invoice to Cash service. The process for your customer is quick, easy, and can be done straight from their email. Invoice to Cash supports the use of credit cards, debit cards, and various e-payment methods such as IDEAL, PayPal, Sofort, and Bancontact, so your customer can easily make their payment. Real-time status of the emails means you and your customer receive 100% visibility into the exchange, decreasing the need for pesky payment reminders.

Key Features of Network for Sending

PDF e-Invoicing

Send PDF invoices to your customers as true e-invoices. Simply send PDFs to a Basware email and we'll convert them into true e-invoices for you. You send PDFs, but your customers get structured data that automatically flows into their system for fast, easy, and accurate processing. This means you save money by getting rid of paper and speed up the process to get paid faster, without expensive new technology systems or projects. Your customer gets a super efficient way to receive invoices and ensure accuracy on their end.

PDF e-Orders

Automate your AR process by receiving orders electronically and directly into your order processing system. Basware converts them into the electronic format and routes them directly to your order system. This service captures information from the PDF which leads to better data accuracy and faster order processing. Through integration between your order system and your ERP, high-quality order data that comes through your order processing system can then be used to generate invoices.

Automatic Invoice Archiving

No more handling paper invoice files, saving PDFs, or worrying about tracking archiving regulations by country. Ensure local archiving compliance automatically - store the invoices you've sent and received in the Basware Vault. Users can set up multiple vaults and invoices flow automatically to the correct place and are kept safely meeting local rules. Make your records tamper-proof and safe from deletion with cutting edge technology, digital signing, and unalterable storage solutions. When you need to find something, it is fast and easy to retrieve documents.