Now you can accept any invoice in any format. It’s easier to process 30,000 invoices a month when it all just happens.
Do you want to achieve fast time to value by eliminating paper invoices and all the errors, inefficiencies, and costs associated with them?
With Basware's e-invoicing solution, you can receive all your invoices electronically to achieve global compliance and 100% spend visibility.
Once you are receiving all your invoices and data electronically through our e-invoicing solution, you are in a position to layer in AP Automation capabilities to further eliminate manual tasks from your payables processes.
The Basware e-invoicing Network ingests all invoice formats (EDI, XML, PDF, even paper) and delivers the data electronically without compromising data quality or forcing suppliers to change how they operate.
Complying with global invoicing and tax mandates is complex and the consequences of non-compliance can be severe. Automate compliance across all B2G and B2B mandates that include different formats, processes, and archiving standards.
If you’re still receiving paper invoices, you’re likely experiencing human errors and exceptions, high processing costs, lack of visibility, etc. Basware's AI technology captures all data from any machine-readable PDF, creating a truly touchless invoice process.
Globally operating organizations with a desire to harmonize all invoice processes across all locations
Large volumes of invoice transactions per year across multiple formats
Finance Shared Service Centers with a need for speed
Multi-ERP environments by integrating with any ERP
100%
visibility
100+
countries enabled for compliant invoicing
70+
formats for e-invoices supported
Automation adds a layer of transparency that provides increased, proactive visibility into areas where fraud and risk could be lingering. With Basware, you have a single point of reference for all invoice data, ensuring compliance and risk prevention.
Switching from paper-based systems to an electronic invoicing solution results in an estimated 36% reduction in emissions. Basware’s sustainability dashboard allows customers to benchmark their index over time or against other organizations in our Network.
Once you are receiving all your invoices and data electronically through Basware’s e-Invoicing platform, you can layer on AP Automation to drive touchless processing, accelerate invoice review and approval and increase the capture of early payment discounts.
Download our free e-Invoice Receiving Factsheet now.
Basware PDF E-Invoice service helps us save time and money when processing invoices, I would choose Basware again
96% of invoices are sent as e-invoices
Substantial savings at transaction level, faster invoice capture, better electronic data quality and greater transparency.
We needed a solution that was compliant in the many countries we operate in. In addition, we needed the solution to be highly flexible when it comes to connectivity with other e-Invoicing platforms, so we could use the same provider in every country and region to serve all of our customers.
Sophisticated invoice-centric AI, trained on an unrivaled dataset of over 2.2Bn invoices, delivering real ROI.
One system across the entire invoice lifecycle to consolidate systems, processes and simplify your business.
The world’s only end-to-end, dual-sided compliance engine for complete invoice lifecycle management.
Book a consultation call with our solutions experts to discuss the many benefits of receiving electronic invoices globally.
e-invoicing systems come in several forms to suit different business needs. Common types include PDF-based invoicing, which digitizes invoices for easy sharing; EDI (Electronic Data Interchange), which automates invoice exchange in standardized formats; and XML-based systems, enabling seamless integration with business software. Hybrid solutions, like Peppol, combine structured data with human-readable formats for compliance and automation. Cloud-based platforms connect buyers and suppliers globally, supporting multiple formats and ensuring data accuracy, compliance, and visibility for all invoice transactions.
Electronic invoicing (e-invoicing), in both B2B and B2G contexts, is the digital transmission of invoices between buyers and suppliers. E-invoicing provides all the same invoice information you would find on a traditional invoice (supplier company, reference person, invoice number, order reference, tax ID, payment terms, etc.) but in electronic format.
e-invoicing delivers a number of benefits to buying organizations receiving a high volume of invoices annually, including:
High-volume suppliers prefer a direct, B2B integration via EDI or XML so they can send invoices directly from their ERP systems without any manual effort required. Given that most of your invoice volume comes from this small set of suppliers, this is a great place to start in your e-invoicing journey.
The major benefit of the Basware Network is the supplier portal, where suppliers get real-time visibility into invoice and payment statuses, without having to call your AP department. They can flip Purchase Orders into invoices, upload invoice information using templates, or even key in invoice information for simple, one-off invoices.
Interoperability means you can connect electronically to more of your suppliers. With network interoperability, your suppliers that may use another business network to transmit financial data can continue using that network to send invoices and information to you. No change on their end means higher supplier adoption.
If your email inbox is overwhelmed by PDF invoices that require manual handling, we can solve that with SmartPDF—our automated data-capturing service for PDF invoices. This service converts any PDF invoice into an electronic invoice. If you already have a dedicated email inbox for supplier invoices, a simple redirect is all you need.
If a supplier still sends paper invoices, Basware can convert the data into an electronic format. You can choose to scan and validate the invoice data yourself, or let Basware handle the process for you. This eliminates the need to manually process paper invoices and ensures all invoice data is captured electronically.
Basware Supplier Enablement Services accelerate and simplify the onboarding process. With these services, you can efficiently manage supplier onboarding campaigns, support successful digital transformation, and strengthen supplier relationships. The process is supported by modern, easy-to-use tools that make onboarding seamless.
Ensuring global compliance with invoicing and tax mandates is a major challenge for multinational organizations. Regulations vary widely across countries, making it essential to understand and manage both local and cross-border requirements. Given the complexity and constant changes, partnering with an expert who understands global developments is crucial.
Use our compliance map to discover the complex, fragmented, and constantly changing environment of e-invoicing compliance country by country. Explore our country-specific coverage and discover how our support can benefit your company in the countries you operate in.
e-invoicing is fundamentally different from traditional invoicing. Instead of relying on manual, paper-based processes, e-invoicing automates invoice creation, delivery, and validation through digital platforms. This means invoices are sent and received instantly, reducing processing times and minimizing errors. E-invoicing integrates seamlessly with business systems, enabling real-time tracking and compliance with regulations. In contrast, traditional invoicing involves manual data entry, physical paperwork, and slower approvals, often leading to higher costs and limited visibility. By moving to e-invoicing, organizations gain efficiency, accuracy, and control over their entire invoicing process.
