Procure-to-Pay Automation

The journey to digitalized procurement starts with invoice automation to make it all just happen.

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The best approach to Procure-to-Pay

When organizations take a procurement-centric approach to procure-to-pay (P2P) you risk delaying the realization of its benefits; creating significant cost exposure and fragmented financial processes.

Luckily, there is an alternative approach. You can address your procure-to-pay transformation from the other end by starting with Accounts Payable (AP).

By automating your AP first with Basware, you can:

  • Cover all purchase order sources by integrating into any existing procurement or ERP system.
  • Realize savings in under 12 months to fund your procurement transformation.
  • Enable visibility and control of all spend categories and inform your digital procurement strategy.

This approach to procure-to-pay gives you the platform to continue your procurement transformation both from a data and technical perspective.

Take a high value, low risk approach to P2P by starting with invoice automation

 Automation of Invoice Ingestion

Regardless of how suppliers send their invoices, our e-Invoicing solutions enable you to automate invoice capture and take the burden from your teams with 100% invoice data accuracy.

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 Touchless Accounts Payable Automation

Coding. Routing. Matching. Exception handling. Leave it to the AI! Without wasting time on manual steps, your team can focus on more strategic initiatives and less on tedious invoice tasks.

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 Increase Control with e-Procurement

The data in your invoice automation solution will allow you to identify where to focus your procurement transformation. Our state-of-the-art e-procurement solution is natively integrated to our invoice automation solution.

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Basware solutions are a perfect fit for:

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    Globally operating organizations with a desire to harmonize all invoice processes across all locations

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    More than 50.000 invoice transactions per year, across multiple formats (for less invoices, see P2P for Mid-Market solutions)

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    Finance Shared Service Centers with a need for speed

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    Multi-ERP environments by integrating with any ERP

Achieve best-in-class automation with Basware

89%

Touchless processing

98%

First-pass match on PO-based invoices

85%

Paid on time

How our approach to P2P drives value for you

 Improve your bottom line

Automating your processes with Basware empowers your teams to drive P&L and balance sheet improvements and to increase margins through optimized cashflow, early payment discounts and lower SG&A expenses

 Minimize risks

Working with an experienced partner like Basware significantly reduces risk in your finance operations, from global e-invoice compliance and reliable audit trails to fraud protection.

 Become your suppliers’ best customer

Make it easier for your suppliers to do business with you with no-registration invoice ingestion, timely payments, and transparent status information.

Our new process creates savings by freeing up a lot of time. For us, what matters most is transparency, and making sure that people understand what they are approving.

Atea

No more unnecessary discussions about invoices that have not been paid. What a relief!

Boels Rental

We have increased the level of automation and seen a dramatic decrease in processing errors thanks to the automatic matching of invoices using automated rules.

ARE

It’s early days but we’ve quickly been able to achieve 65% end to end ‘touchless’ automatic matching in North America. This significantly reduces paper processing and enhances our internal controls over a large portion of our spend.

Ritchie Bros

What does it take to make it all happen?

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Intelligent
Automation.

Sophisticated invoice-centric AI, trained on an unrivalled dataset of over 2.2Bn invoices, delivering real ROI.

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All Invoices. Everywhere.

One system across the entire invoice lifecycle to consolidate systems, processes and simplify your business.

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Full Compliance. Complete Control.

The world’s only end-to-end, dual-sided compliance engine for complete invoice lifecycle management.

Want to know how you can make it happen?

Book a consultation call with our solutions experts to discuss the benefits of Basware's P2P Automation solutions.

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FAQs

What is Procure-to-Pay Automation?

Procure-to-Pay (sometimes referred to as Purchase-to-Pay and often abbreviated to P2P) includes the whole process from point of order to payment, spanning the activities of requisitioning, purchasing, receiving, paying for, and accounting for goods and services. As such, the entire P2P process consists of many individual processes that take place across different parts of the organization and involve many people. This introduces complexity and, at times, confusion. 

If the P2P process is manual, it takes more time and effort and opens the door to human error. An automated P2P process, however, is designed for efficiency, minimizing potential errors, increasing transparency, and reducing overall costs. 

What if I already have a procure-to-pay or procurement solution?

Basware is not a jealous provider. We have built a technical foundation on the concept of integration and ‘plug and play’ solutions. If you are using a different procurement solution to create POs or generating POs from your ERP – that’s no problem at all. Our superior integration capabilities will pull that PO data into Basware and automatically match your invoice to it.

Other providers on the market require you to use their procurement tool to get that automated match, but at Basware, we prefer to minimize the impact to your business. We believe in automation for all your invoices, providing visibility over your direct and indirect spend, and fitting into your existing IT landscape.

Tell us about your existing IT solution landscape when you contact us, and our subject matter experts will be ready to explain the various integration opportunities.

Does Basware replace my ERP system?

An AP automation solution does not replace your ERP system(s) but complements them to automate all AP related processes.

If you’re like a lot of companies, you have multiple ERPs and back-office systems in use. To truly get control of enterprise spend and streamline operations in AP, these systems must communicate data to each other – and that should not be a manual process of data exporting and importing. If you want to get the most return on your investment, go with a AP automation solution that is designed to integrate with 250+ ERP systems simultaneously. Your life will be so much easier.