Simplify Travel And Expense Management For Users And Managers

Leverage Basware Travel and Expense Management software to control more of your organization’s spend. The best way to gain 100% visibility into your travel spend is to plan, review, and approve all spend through a single solution. Travelers can submit a plan for manager approval prior to booking. This allows the expense claim to settle automatically if the final costs do not exceed the approved amount. Once a claim is filed, the money has been committed, keeping all travel information organized, recorded, and easy to access - and budgets in check.

Basware Travel and Expense Management integrates with your travel agency, corporate card, ERP, and payment solutions. Because it integrates smoothly, it accurately pulls in hotel stays, car rentals, and company credit card purchases relevant to the claim. This means less opportunity for human error since employees don't have to manually comb through receipts to match amounts to trips and dates, enter information manually, or make claims. Automating this reporting also means less opportunity for fraud attempts.

Mobile receipt submission makes reporting easy for employees. Employees can submit expenses as they happen on-the-go, meaning claims are submitted quickly and reimbursements are expedited. Basware TEM cuts paperwork and hassle to streamline expense reporting. Therefore, user adoption of your expense management system is not an issue, because it’s easy to use and employees are reimbursed in a timely manner.

Travelers can submit plans for manager approval prior to making any reservations. Travel plans can help proactively manage cash flow and control spend. They can also be used as pre-approved travel budgets. This keeps all travel information organized, recorded, and easy to access – keeping budgets in check. The expense submission process can be further accelerated by simply flipping a travel plan into a travel expense claim.

Basware offers a modern user experience that makes expense capture, claiming, and approval quick and easy. Users can create expense reports from any device – desktop, laptop, or smartphone. The integrated receipt capture feature enables employees to take pictures of receipts right from their smartphones and attach images to expense reports through real-time uploading or from their photo library. Users can load expenses directly from credit card providers and electronically submit all charges and receipts for reimbursement.

Basware makes it easy for managers to verify expenditures and approve or deny reports – from anywhere, at any time. They can quickly and simply notify submitters and approvers when an expense item is in violation of internal Travel and Expense policies. Credit card transactions can be matched to receipts and notifications configured for unmatched receipts and discrepancies. In the rare case that an expense cannot be matched, it is flagged for manual review. This simplicity ensures faster reimbursement of expenses, while remaining compliant with corporate policies.

If you want a logical and straightforward way to capture expenses and travel costs, there's an app for that. Travelers can take pictures of receipts using smartphones, then upload and instantly specify the category of spend, amount, and other information needed to claim the expense. Expenses are waiting and ready when employees are ready to make claims, making it easy on users to submit and managers to approve, regardless if they’re in the office or on-the-go.