Receiving e-invoices

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Automate invoice processing and maximize cost savings

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Did you know that a typical company can cut accounts payable costs by as much as 90% simply by receiving all its invoices electronically?

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E-invoices make the process of handling supplier invoices easier, faster and more productive – it is one of the key enablers of a fully automated accounts payable function. Companies around the world are adopting e-invoices to streamline their operations, eliminate waste, and unlock the working capital value of innovative payment strategies.

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How receiving e-invoices will benefit your business

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With Basware, you can receive 100% e-invoices easily and securely – and directly to your invoice processing system or ERP, via the Basware Network. We take care of data validation, format conversions, compliance and digital signature verification. Most importantly, we help you ensure your suppliers are on-boarded quickly and easily.

  • Fully automate your invoice process. Receive invoices in the format of your choice, fully integrated with your accounts payable systems and complete with advanced reporting and support processes.

     
  • Meet global business requirements while supporting local needs. Our solutions are designed to handle even the most complex global enterprise needs.  Data validation, format conversions, VAT compliancy and multi-ERP, multi-country, multi-language support are all designed to meet your specific needs

     
  • Receive e-invoices from anywhere in the world. Basware partners with over 170 e-invoicing service providers across the globe, so you can receive e-invoices from anywhere in the world while maintaining compliance with regional and industry standards and regulations.

     
  • Enhance working capital with innovative e-payment services. Capture more discounts with efficient accounts payable processes, deploy dynamic discounting, or enable early payments to suppliers - all with Basware solutions.
  • Basware Network

    Are you already connected?
    By connecting to the Basware Network, you can send and receive e-invoices to over 200 networks. Find out if your e-invoicing service provider is already connected.
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    Basware Network.

Integration with any invoice processing system or ERP

Basware provides you with a single, central access point through which to receive all your purchase invoices as true e-invoices. We validate and convert the invoice data for you before pushing the invoices into your chosen accounts payable (AP) automation platform.

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Basware provides you with a single, central access point through which to receive all your purchase invoices as true e-invoices. We validate and convert the invoice data for you before pushing the invoices into your chosen accounts payable (AP) automation platform.

The connection between Basware and your accounts payable system can be implemented through a simple connector app, or using standard EDI data transfer protocols. We ensure that you do not have to make changes to your current systems. We will handle all your data validation according to the rules of your business and the relevant local laws. We will also make the invoice format conversions required to deliver e-invoices as you prefer, with full visibility provided through an online monitoring report.

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e-Invoicing solutions for suppliers

The challenge in getting all your suppliers send e-invoices is that no one size fits all. That’s why we have different solutions for your suppliers to get started with e-invoicing easily.

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The challenge in getting all your suppliers send e-invoices is that no one size fits all. That’s why we have different solutions for your suppliers to get started with e-invoicing easily.

Larger companies typically prefer sending e-invoices directly from their billing system. Small and medium-sized businesses prefer to use email, PDF e-Invoice, or the Basware Network’s portal. Regardless of how your suppliers send their invoices, you will receive them electronically. 

Download Basware PDF e-Invoice factsheet

Read our white paper: Top 5 Tips for Supplier-Powered E-invoicing to find out more about how suppliers hold the key to CFOs realizing the full potential of e-invoicing.

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Paper invoice scanning

Take advantage of our fully outsourced scan, capture and validation service – or do it in-house using our CloudScan solution.

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Take advantage of our fully outsourced scan, capture and validation service – or do it in-house using our CloudScan solution.

Outsource: To deliver 100% e-invoicing from day one, Basware offers an outsourced scan, capture and validation service that turns all your paper invoices into e-invoices. Get rid of manual processes immediately to help drive significant value to your accounts payable function. 

In-house: You can also choose to scan invoices locally with Basware CloudScan. With CloudScan, you scan the images yourself, and we take care of the data capture and validation. Alternatively, you can do the validation yourself. 

Find out more about our scan and capture solutions >> 

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Accelerated supplier onboarding

Our global supplier activation services rapidly transitions paper senders to true e-invoice senders.

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Our global supplier activation services rapidly transitions paper senders to true e-invoice senders.

We offer a number of self-service options to reach out to your suppliers and convert them from paper to e-invoices. 

Alternatively, our Global Activation Team can tailor a program just for you. Together, we will segment your suppliers, define the best way to contact them, and suggest the right e-invoicing solution for them. Your top suppliers will be contacted personally, while smaller suppliers will be contacted through digital marketing with easy options for sending e-invoices. Our activation teams can cover your suppliers across the world from our offices in Europe, US and APAC.

 

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Basware Network

The Basware Network is an open, global ecosystem that allows companies of all sizes to connect and trade efficiently across the globe.

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The Basware Network is an open, global ecosystem that allows companies of all sizes to connect and trade efficiently across the globe.

Basware Network connects with over 200 B2B networks globally, bringing together more than one million companies. This makes it the largest open network in the world. Today, Basware customers operate in over 100 countries and exchange more than 60 million transactions annually within the network. For you, this means a straightforward e-invoicing connection point with a truly global reach. For your customers, this means flexibility, fairness and instant access to value-added services.

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Tax compliance assured

Guarantee integrity, authenticity and legibility with Basware global e-invoicing services.

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Guarantee integrity, authenticity and legibility with Basware global e-invoicing services.

Compliance refers to the obligation for invoices to accurately reflect the supply of goods and services. It also covers the authenticity of origin, the integrity of content and the legibility of invoices from their issue date until the end of their storage period. Whether business controls, EDI or digital signatures are required to ensure compliance, Basware has it covered.

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Packages

Packages Title: 
Receiving e-invoices

Description: 

Companies around the world are benefiting from receiving invoices as true e-invoices. Now, we’ve made it easier than ever for you to do the same. Begin today and see the benefits for yourself.

e-Orders

Fully automate P2P transaction collaboration

Send purchase orders as e-orders and receive confirmations seamlessly integrated to your P2P processes.

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  • Easy connectivity to any P2P system
  • PO data conversion service
  • PO data routing
  • Supplier Activation Programs (optional)

e-Invoice Basic

250 + invoices a month

Receive e-invoices to your invoice processing systems

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  • Easy connectivity to any AP system
  • Basware Portal for suppliers
  • Invoice key-in & PO flip

e-invoice Pro

500 + invoices a month

Receive all invoices as e-invoices with full integration in your invoice processing system.

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  • Easy connection to all financial management systems
  • Portal for suppliers
  • Entering invoices and converting purchase orders
  • Scan and Capture services
  • Supplier Switching Applications

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

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Receiving e-invoices articles from the Basware knowledge center