Receiving e-invoices

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Automate invoice processing and maximize cost savings

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Did you know that a typical company can cut accounts payable costs by as much as 90% simply by receiving all its invoices electronically?

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E-invoices make the process of handling supplier invoices easier, faster and more productive – it is one of the key enablers of a fully automated accounts payable function. Companies around the world are adopting e-invoices to streamline their operations, eliminate waste, and unlock the working capital value of innovative payment strategies.

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How receiving e-invoices will benefit your business

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With Basware, you can receive 100% e-invoices easily and securely – and directly to your invoice processing system or ERP, via the Basware Commerce Network. We take care of data validation, format conversions, compliance and digital signature verification. Most importantly, we help you ensure your suppliers are on-boarded quickly and easily.

  • Fully automate your invoice process. Receive invoices in the format of your choice, fully integrated with your accounts payable systems and complete with advanced reporting and support processes.
  • Meet global business requirements while supporting local needs. Our solutions are designed to handle even the most complex global enterprise needs.  Data validation, format conversions, VAT compliancy and multi-ERP, multi-country, multi-language support are all designed to meet your specific needs
  • Receive e-invoices from anywhere in the world. Basware partners with over 170 e-invoicing service providers across the globe, so you can receive e-invoices from anywhere in the world while maintaining compliance with regional and industry standards and regulations.
  • Enhance working capital with innovative e-payment services. Capture more discounts with efficient accounts payable processes, deploy dynamic discounting, or enable early payments to suppliers - all with Basware solutions.

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Key Components

Consumer-style online shopping experience

Our easy, user-centric shopping experience increases employee satisfaction, adoption and spend compliance.

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Our easy, user-centric shopping experience increases employee satisfaction, adoption and spend compliance.

Basware Purchase presents users with a straightforward, consumer-style shopping experience, complete with one-click requisitioning to make it fast and easy for employees to get what they need. The solution is incredibly user-friendly, combining unrivalled ease of use with an intuitive interface inspired by the best e-commerce sites. This encourages compliant purchasing and brings more spend under management, resulting in greater visibility, control and savings.

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Easy billing integration

Basware’s e-invoicing services integrate with your billing processes, providing you with one access point from which to send all your invoices. 

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Basware’s e-invoicing services integrate with your billing processes, providing you with one access point from which to send all your invoices. 

The integration between your existing financial platforms and the Basware Commerce Network can be established via simple-to-deploy e-invoice connector applications. Alternatively, the data can be delivered to Basware through a variety of EDI standard data transfer methods and protocols – the decision is yours. Whichever method you choose, the good news is that no changes to your current billing systems are required. We can process any structured invoice data (for example, XML) or invoice image files (PDF) and convert them into e-invoices for you.

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Immediate and actionable spend visibility

Benefit from actionable insights into purchase-to-pay process performance and visibility over spend by category, supplier, organization and location.

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Benefit from actionable insights into purchase-to-pay process performance and visibility over spend by category, supplier, organization and location.

Basware Analytics provides immediate visibility over all invoice spend and enables users to harness the power of data visualization in order to make better purchasing decisions. This unique P2P reporting solution provides stunningly visual process insights in real time, highlighting problems such as process bottlenecks and compliance issues. This allows procurement, finance and business users to share KPI metrics, makes decision-making fact-based and more agile, and enables everyone in the enterprise to contribute to your financial performance. 

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Paperless invoicing from day one

A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

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A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

From the outset, we work with you and your suppliers to convert them to an e-invoicing solution. We have multiple e-invoicing options to address suppliers of different sizes, including fully integrated sender solutions for large suppliers, a virtual printer for smaller suppliers and a supplier portal for your smallest suppliers. We also offer a global scan and capture service to fill in the gaps and support a seamless transition.

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People-friendly e-Procurement

Maximize compliant purchasing across your business by transforming e-Procurement into an easy, consumer-style online shopping experience.

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Maximize compliant purchasing across your business by transforming e-Procurement into an easy, consumer-style online shopping experience.

Basware e-Procurement enhances contract lifecycle management, catalog content capture and e-Procurement processes through easy-to-use solutions designed to maximize end-user adoption so you can control spending and boost compliance in the most cost-optimized way. Suppliers are easily brought on board, too, because we make it simple for trading partners to connect, collaborate and transact anywhere in the world.

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Purchase-to-Pay Analytics

Packaged, ready-to-go procurement and AP reporting to empower everyone with the visibility they need to make better financial decisions.

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Packaged, ready-to-go procurement and AP reporting to empower everyone with the visibility they need to make better financial decisions.

Basware Analytics provides 100% visibility across Purchase-to-Pay, giving you actionable insight into what you spend, with whom and whether you should do so again. With the ability to create and share stunning visualizations of spend, purchasing and AP performance metrics across multiple locations and devices, you can be sure your users make the right financial decisions for your business.

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Packages

Packages Title: 
Receiving e-invoices

Description: 

Companies around the world are benefiting from receiving invoices as true e-invoices. Now, we’ve made it easier than ever for you to do the same. Begin today and see the benefits for yourself.

e-Orders

Fully automate P2P transaction collaboration

Send purchase orders as e-orders and receive confirmations seamlessly integrated to your P2P processes.

Request information
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  • Easy connectivity to any P2P system
  • PO data conversion service
  • PO data routing
  • Supplier Activation Programs (optional)

e-Invoice Basic

250 + invoices a month

Receive e-invoices to your invoice processing systems

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  • Easy connectivity to any AP system
  • Basware Commerce Network
  • Basware Portal for suppliers
  • Invoice key-in & PO flip

e-invoice Pro

500 + invoices a month

Receive all invoices as e-invoices with full integration in your invoice processing system.

Request information
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  • Easy connection to all financial management systems
  • Basware Commerce Network
  • Portal for suppliers
  • Entering invoices and converting purchase orders
  • Scan and Capture services
  • Supplier Switching Applications

e-Invoice Premium

500 + invoices a month

Fully customizable solution for receiving all your invoices electronically.

Request information
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Hide features
  • Easy connectivity to any AP system
  • Rules-based data validation
  • Basware Commerce Network
  • Basware Portal for suppliers
  • Invoice key-in & PO flip
  • Scan and Capture Services
  • Application for in-house scanning (optional)
  • Supplier Activation Programs

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

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Receiving e-invoices articles from the Basware knowledge center

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