Receiving e-invoices

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Automate invoice processing and maximize cost savings

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Did you know that a typical company can cut accounts payable costs by as much as 90% simply by receiving all its invoices electronically?

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E-invoices make the process of handling supplier invoices easier, faster and more productive – it is one of the key enablers of a fully automated accounts payable function. Companies around the world are adopting e-invoices to streamline their operations, eliminate waste, and unlock the working capital value of innovative payment strategies.

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How receiving e-invoices will benefit your business

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With Basware, you can receive 100% e-invoices easily and securely – and directly to your invoice processing system or ERP, via the Basware Commerce Network. We take care of data validation, format conversions, compliance and digital signature verification. Most importantly, we help you ensure your suppliers are on-boarded quickly and easily.

  • Fully automate your invoice process. Receive invoices in the format of your choice, fully integrated with your accounts payable systems and complete with advanced reporting and support processes.
     
  • Meet global business requirements while supporting local needs. Our solutions are designed to handle even the most complex global enterprise needs.  Data validation, format conversions, VAT compliancy and multi-ERP, multi-country, multi-language support are all designed to meet your specific needs
     
  • Receive e-invoices from anywhere in the world. Basware partners with over 170 e-invoicing service providers across the globe, so you can receive e-invoices from anywhere in the world while maintaining compliance with regional and industry standards and regulations.
     
  • Enhance working capital with innovative e-payment services. Capture more discounts with efficient accounts payable processes, deploy dynamic discounting, or enable early payments to suppliers - all with Basware solutions.

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From the Basware Blog

Integration with any invoice processing system or ERP

Basware provides you with a single, central access point through which to receive all your purchase invoices as true e-invoices. We validate and convert the invoice data for you before pushing the invoices into your chosen accounts payable (AP) automation platform.

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Basware provides you with a single, central access point through which to receive all your purchase invoices as true e-invoices. We validate and convert the invoice data for you before pushing the invoices into your chosen accounts payable (AP) automation platform.

The connection between Basware and your accounts payable system can be implemented through a simple connector app, or using standard EDI data transfer protocols. We ensure that you do not have to make changes to your current systems. We will handle all your data validation according to the rules of your business and the relevant local laws. We will also make the invoice format conversions required to deliver e-invoices as you prefer, with full visibility provided through an online monitoring report.

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Supplier-powered e-invoicing

We are focused on providing easy options for all your suppliers to start sending e-invoices to you – even free of charge.

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We are focused on providing easy options for all your suppliers to start sending e-invoices to you – even free of charge.

Your suppliers can send you e-invoices in a variety of different ways: directly from their billing system, via email, by virtually printing them, or through the Basware Commerce Network’s portal. We deliver e-invoices to you in your preferred format. Regardless of how your suppliers send their invoices and how you receive them, our solutions guarantee that they are routed safely and in a tax compliant manner.

Read our white paper: Top 5 Tips for Supplier-Powered E-invoicing to find out more about how suppliers hold the key to CFOs realizing the full potential of e-invoicing.

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Accelerated supplier onboarding

We offer a turn-key service to help you connect all your suppliers with minimum effort and maximum speed.

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We offer a turn-key service to help you connect all your suppliers with minimum effort and maximum speed.

Basware offers a number of standard solutions for self-service implementation of a supplier activation campaign. Alternatively, our Global Activation Team can tailor a program just for you. Your top suppliers will be contacted personally, while the long tail of smaller suppliers are often on-boarded using automated communications and easy-to-download connector apps. Our activation teams are truly global, with offices around Europe, US and APAC, allowing them to support your suppliers locally.

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Paper invoice scanning services

Take advantage of our fully outsourced scan, capture and validation service – or do it in-house using our CloudScan solution.

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Take advantage of our fully outsourced scan, capture and validation service – or do it in-house using our CloudScan solution.

To deliver 100% e-invoicing from day one, Basware offers an outsourced scan, capture and validation service that turns all your paper invoices into e-invoices. Get rid of manual processes immediately to help drive significant value to your accounts payable function. You can also choose to scan invoice images locally with our CloudScan solution, while letting us handle the capture and validation for you. And with our global supplier activation services, you can relax as we focus on rapidly transitioning paper senders to becoming true e-invoices senders.

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Basware Commerce Network

The Basware Commerce Network is an open, global ecosystem that allows companies of all sizes to connect and trade efficiently across the globe.

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The Basware Commerce Network is an open, global ecosystem that allows companies of all sizes to connect and trade efficiently across the globe.

Basware Commerce Network connects with over 170 international e-invoicing networks, bringing together more than 900,000 companies. This makes it the largest open network in the world. Today, Basware customers operate in over 100 countries and exchange more than 60 million transactions annually within the network. For you, this means a straightforward e-invoicing connection point with a truly global reach. For your customers, this means flexibility, fairness and instant access to value-added services.

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Tax compliance assured

Guarantee integrity, authenticity and legibility with Basware global e-invoicing services.

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Guarantee integrity, authenticity and legibility with Basware global e-invoicing services.

Compliance refers to the obligation for invoices to accurately reflect the supply of goods and services. It also covers the authenticity of origin, the integrity of content and the legibility of invoices from their issue date until the end of their storage period. Whether business controls, EDI or digital signatures are required to ensure compliance, Basware has it covered.

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Packages

Packages Title: 
Receiving e-invoices

Description: 

Companies around the world are benefiting from receiving invoices as true e-invoices. Now, we’ve made it easier than ever for you to do the same. Begin today and see the benefits for yourself.

e-Orders

Fully automate P2P transaction collaboration

Send purchase orders as e-orders and receive confirmations seamlessly integrated to your P2P processes.

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  • Easy connectivity to any P2P system
  • PO data conversion service
  • PO data routing
  • Supplier Activation Programs (optional)

e-Invoice Basic

250 + invoices a month

Receive e-invoices to your invoice processing systems

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  • Easy connectivity to any AP system
  • Basware Commerce Network
  • Basware Portal for suppliers
  • Invoice key-in & PO flip

e-invoice Pro

500 + invoices a month

Receive all invoices as e-invoices with full integration in your invoice processing system.

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  • Easy connection to all financial management systems
  • Basware Commerce Network
  • Portal for suppliers
  • Entering invoices and converting purchase orders
  • Scan and Capture services
  • Supplier Switching Applications

e-Invoice Premium

500 + invoices a month

Fully customizable solution for receiving all your invoices electronically.

Request information
See features
Hide features
  • Easy connectivity to any AP system
  • Rules-based data validation
  • Basware Commerce Network
  • Basware Portal for suppliers
  • Invoice key-in & PO flip
  • Scan and Capture Services
  • Application for in-house scanning (optional)
  • Supplier Activation Programs

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

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Receiving e-invoices articles from the Basware knowledge center

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