Streamlining your Accounts Payable saves time and money, so activate your suppliers today
When you’re looking to increase efficiency in your Accounts Payable processes, it makes sense to start with your invoice-processing workflow. Automating invoice processing enables a zero-intervention process, free from any manual handling of invoices.
The Basware Activation service provides you with a structured solution for increasing the volume of incoming electronic invoices. The activation program frees up your resources and offers an effective service for transforming paper-based messages into an electronic interchange.
The service consists of a pre-defined project that includes process descriptions, ready-made tools (for example, email campaigning and telemarketing), templates, and defined roles and responsibilities. You can follow the progress of supplier activation through status reports provided by Basware.
The success of supplier activation depends on your commitment to encourage and direct your suppliers toward electronic data messaging. Based on Basware’s experience, the best results are gained by a consistent and goal-oriented approach toward suppliers, including a clear timetable for the switch. To further encourage suppliers, all communication during the activation campaign should also include both Basware’s and your own signatures.
To help make your supplier activation campaign as successful as possible, Basware offers a variety of sending options for suppliers:
If the supplier sends out less than 10 invoices per month:
Connect through Basware Supplier Portal. Register, wait for approval, and key-in your e-invoices free of charge. This service is provided to the suppliers by the buyer.
If the supplier sends out a maximum of 100 invoices per month:
With Basware’s service, the supplier can email their invoices directly to your invoice-processing system – without any technical implementation.
If the invoice volume varies between 100 and 500 invoices per month:
Print e-invoices directly from your computer – just configure the new network printer provided by Basware.
If the supplier's outgoing invoice flow exceeds 500 per month:
Basware’s service is integrated with the supplier’s billing system to ensure that e-invoices arrive in your invoice-processing system with zero manual interference.
If the supplier is already sending e-invoices through another service provider:
Basware interoperates with over 100 e-invoicing service providers globally. If your supplier is already connected, you can receive your e-invoices through the existing connection. See the up-to-date partner list here.
- Major cost reductions – processing a paper invoice can cost as much as €10 or more. An electronic invoice, by contrast, can cost as little as €1
- Flexible connections – suppliers can connect with you regardless of their technological capabilities
- Go paperless – significantly reduce your paper-based invoices and orders and target your process to eventually achieve a fully electronic data exchange with the suppliers
