Accounts Payable Automation

Sub title: 
Cut costs and complexity with accounts payable (AP) automation

Banner title: 
How do you manage your cash flow, spend and working capital?

Banner text: 
Accounts payable is in a key position to provide accurate forecasts of corporate cash requirements. However, efficient cash management requires process control and real-time visibility to obligations. Shared Service Centers are expected to provide competitive service levels, up-to-date reporting, and high quality invoice data. Basware Purchase-to-Pay enables a centralized, paperless and highly automated purchase invoice handing process for businesses of all sizes.

Benefit Title: 
Automated processes demand intelligent solutions

Benefit Text: 

Basware Purchase-to-Pay incorporates cloud, collaboration and mobility to provide an engaging and easily accessible solution that supports your key stakeholders within the invoice handling process.

  • Increase Accounts Payable service quality while optimizing costs: Streamlined, automated processes enable you to reduce transactional costs, eliminate routine tasks and capture more early payment discounts.
  • Improve financial decision-making with real-time visibility and actionable insights: Boost the operational and strategic impact of your key stakeholders with access to an actionable, real-time view of your Accounts Payables process, key performance indicators (KPIs) and spend.
  • Rapid integration to your ERPs, across IT systems, functions and trading partners. Single sign-on and integration templates to leading ERP systems shortens time to ROI. Highly flexible and customizable integration consolidates information from any backend into Shared Services Center or AP for visibility, control and process performance.
  • Switch to 100% paperless invoicing from day one. Basware can improve your efficiency and cut your costs dramatically by helping you move your supplier base to e-invoicing immediately. Self-service helps decrease the time to respond to supplier inquiries, and supports closer supplier relationships. 
  • Mobile access to drive cost savings and speed up the Accounts Payables process. Quickly and easily review and approve expenses from smartphones or tablets. Mobile access to analytics supports better and faster decisions. 
  • Take advantage of early payment discounts and benefit from improved cash management. These are just a couple of the benefits of a streamlined invoice approval process and improved visibility of future cash requirements.
  • More resources

    Read our white paper to find out what it takes to be best-in-class and to hear how AP Change Makers are transforming their businesses by leading the change.

    Read about what’s going on in the world of accounts payable automation today in this research report.

Section Title: 
Key features

Paperless invoicing from day one

A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

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A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

From the outset, we work with you and your suppliers to convert them to an e-invoicing solution. We have multiple e-invoicing options to address suppliers of different sizes, including fully integrated sender solutions for large suppliers, a virtual printer for smaller suppliers and a supplier portal for your smallest suppliers. We also offer a global scan and capture service to fill in the gaps and support a seamless transition.

Learn more about receiving e-invoices.

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Intelligent invoice processing

Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.

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Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.

Based on business rules, approval policies and the information contained within the invoice, the Basware system can make decisions on your behalf. What’s the best way to process the invoice? Is it order- or plan-based? Is there a default supplier workflow that should be used for review and approval? These are just a few examples of how the system can intelligently support your invoice-handling process.

Read our eBook: Driving Performance in Accounts Payable

 

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Invoice matching for touchless invoice processing

Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.

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Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.

Basware automates the process as much as possible by matching invoices to orders, invoice plans, contracts or goods receipts at header or line level or both. Matching drives efficiency and cost savings by automatically creating coding and initiating workflows that minimize accounts payable department workloads. This frees up your key people to focus on more value-adding tasks.

Read our eBook: How to Best Match Invoices and Drive Down AP Costs by 50%.

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Social, mobile collaboration

Improve supplier performance and operational efficiency in Accounts Payable. Speed up invoice approval to take advantage of discounts, and improve employee satisfaction. 

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Improve supplier performance and operational efficiency in Accounts Payable. Speed up invoice approval to take advantage of discounts, and improve employee satisfaction. 

Basware Purchase-to-Pay keeps users engaged through automatic notification of new tasks, missing goods receipts and auto-escalations, all of which are designed to speed up the process. Users can engage each other in 'chat-like' dialogue about a specific invoice in order to reduce unnecessary workflows. All these collaborations are included in the invoice history for future reference. 

Cost center leaders and project managers can turn slack time into productive time by reviewing and approving invoices from their smartphone or tablet. With mobile access to Basware Analytics, financial and procurement leaders can stay up to date with Accounts Payable, procurement, financial and process KPIs. Mobility enables faster financial decisions while driving new opportunities to increase working capital.

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Analytics – for better financial decisions

Actionable insights across Purchase-to-Pay with ready-to-go analytics solution that empowers everyone with the visibility they need to make better financial decisions, wherever you are.

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Actionable insights across Purchase-to-Pay with ready-to-go analytics solution that empowers everyone with the visibility they need to make better financial decisions, wherever you are.

Basware Analytics delivers real-time insights to proactively manage spend and financial performance, identify process bottle-necks, improve cash flow and enhance supplier relationships. It provides 100% visibility across Purchase-to-Pay, including actionable insight into spend across the business. Users are able to create and share stunning visualizations of spend, purchasing and AP performance metrics. All the information needed is available on the go on your tablet, enabling new levels of financial agility.

Read more about our Analytics solutions.

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Cloud-based with easy integration

SaaS enables fast, cost-effective deployment. Our experience with over 250 different ERPs means integration with your IT back-end is simple and straightforward. 

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SaaS enables fast, cost-effective deployment. Our experience with over 250 different ERPs means integration with your IT back-end is simple and straightforward. 

 At Basware, solutions come in both cloud and on-premise. This enables companies who choose SaaS to overcome the time, cost and resource barriers of on-premises technology. Basware's system integration services ensure seamless integration with your existing ERP and materials management applications. And, as your business changes over time, your business solutions easily evolve with it. 

Those customers who prefer on-premise deployment can deploy Basware’s solutions in traditional way. 

Read more about our cloud solutions & easy integration

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Packages

Packages Title: 
Accounts Payable Automation

Description: 

Accounts Payable Automation packages are designed to support the needs of different sized organizations with varying levels of automation. Packages incorporate best practices learned during 25 years of working with thousands of companies.

INVOICEREADY™

Ideal for growing businesses

Rapidly adopt a paperless AP process for smaller and growing businesses in per-transaction pricing model.

Request information
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  • Receive E-invoices through the world’s largest open commerce network
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture service
  • Gain visibility and control over invoices with automatic coding
  • Automate recurring invoices with automatic matching against contracts
  • Deploy one workflow across all P2P processes
  • Increase control to purchasing with requisition process and archiving
  • Process travel plans, travel expenses and expense claims electronically
  • Connect to your ERP system through standard interface
  • Review and approve all business documents on your mobile or tablet devices

AP Automation

Visibility and control to effectively manage cash

Feature-rich and configurable solution to automate the most demanding environments. Easily expandable to a full P2P.

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See features
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  • Receive E-invoices through the world’s largest open commerce network
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture service
  • Choose to scan invoices locally or use Basware’s capture and validation service
  • Gain full visibility to your entire invoicing process
  • Deploy best practice invoice workflow with advanced invoice approval automation
  • Perform accurate forecasting for effective management of working capital and cash flow
  • Match invoices automatically and manually to Purchase Orders and Payment Plans
  • Review and approve invoices on your phone and tablet
  • Adapt invoice processing and matching to your business needs with number of options

Purchase to Pay

Complete networked P2P solution

Globally scalable, complete solution to the entire purchase-to-pay cycle enables you to transform your procurement and AP process.

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  • Collaborate and transact with suppliers in the world’s largest open B2B network
  • Exchange catalogs, purchase orders, and invoices electronically
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture
  • Choose to scan invoices with CloudScan and use Basware’s validation service
  • Increase spend under management through consumer-style shopping experience
  • Visibility and actionable insights into your P2P process, spend and suppliers
  • Best practice purchase requisition and invoice workflows with approval automation
  • Match invoices automatically and manually to Purchase Orders and Payment Plan
  • Review and approve purchase requisitions and invoices on your phone and tablet
  • Perform accurate forecasting for effective management of working capital
  • Adapt purchase-to-pay process to your business needs with extensive configuration

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

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Accounts Payable Automation articles from the Basware knowledge center