Accounts Payable Automation

Sub title: 
Cut costs and complexity with accounts payable (AP) automation

Banner title: 
Are you missing early payment discounts?

Banner text: 
Are you unable to easily and accurately forecast cash requirements? Are you missing the process control and visibility that would allow your organization to move to a shared service center? Basware Accounts Payable Automation solutions are designed to help you benefit from a centralized, paperless and highly automated purchase invoice handing process.

Benefit Title: 
Automated processes demand intelligent solutions

Benefit Text: 

Basware Accounts Payable Automation incorporates cloud, collaboration and mobility to provide an engaging and easily accessible solution that supports your key stakeholders within the invoice handling process.

  • Cut costs with a streamlined, automated process. Reduce transactional costs, eliminate routine tasks and capture more early payment discounts.
     
  • Get real-time visibility and analytics to improve financial decision-making. Accessible, actionable, real-time information will boost the operational and strategic impact of your key stakeholders.
     
  • Enjoy easy, instantaneous integration across systems, functions and trading partners. Centralization into a shared service center consolidates information and process within any existing back end.
     
  • Switch to 100% paperless invoicing from day one. Basware can improve your efficiency and cut your costs dramatically by helping you move your supplier base to e-invoicing immediately.
     
  • Take advantage of early payment discounts and benefit from improved cash management. These are just a couple of the benefits of a streamlined invoice approval process and improved visibility of future cash requirements.
     
  • Enjoy closer supplier relationships within the Basware Commerce Network. Spend less time handling supplier inquiries by offering them several self-service options.

Section Title: 
Key features

Paperless invoicing from day one

A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

See more

A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

From the outset, we work with you and your suppliers to convert them to an e-invoicing solution. We have multiple e-invoicing options to address suppliers of different sizes, including fully integrated sender solutions for large suppliers, a virtual printer for smaller suppliers and a supplier portal for your smallest suppliers. We also offer a global scan and capture service to fill in the gaps and support a seamless transition.

Learn more about receiving e-invoices.

See less

Intelligent invoice processing

Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.

See more

Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.

Based on business rules, approval policies and the information contained within the invoice, the Basware system can make decisions on your behalf. What’s the best way to process the invoice? Is it order- or plan-based? Is there a default supplier workflow that should be used for review and approval? These are just a few examples of how the system can intelligently support your invoice-handling process.

Read our eBook: Driving Performance in Accounts Payable

 

See less

Invoice matching for touchless invoice processing

Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.

See more

Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.

Basware automates the process as much as possible by matching invoices to orders, invoice plans, contracts or goods receipts at header or line level or both. Matching drives efficiency and cost savings by automatically creating coding and initiating workflows that minimize accounts payable department workloads. This frees up your key people to focus on more value-adding tasks.

Read our eBook: How to Best Match Invoices and Drive Down AP Costs by 50%.

See less

Social, mobile collaboration

Engage your employees proactively, collaborate to resolve invoice issues quickly and use your smartphone to approve invoices on the go.

See more

Engage your employees proactively, collaborate to resolve invoice issues quickly and use your smartphone to approve invoices on the go.

Basware’s accounts payable software keeps users engaged through automatic notifications of new tasks, missing goods receipts and auto-escalations, all of which are designed to speed up the process. Users can engage each other in 'chat-like' dialogue about a specific invoice in order to reduce unnecessary workflows, and all collaborations are added to the invoice history for future reference. Invoice review and approval tasks can also be completed on the go via users’ smartphones (iOS, Android, HTML5).

See less

Analytics – for better decisions

Actionable insights across Purchase-to-Pay with ready-to-go analytics solution that empowers everyone with the visibility they need to make better financial decisions.

See more

Actionable insights across Purchase-to-Pay with ready-to-go analytics solution that empowers everyone with the visibility they need to make better financial decisions.

 Basware Analytics delivers the real-time insights to proactively manage spend and financial performance, identify process bottle-necks, improve cash flow and enhance supplier relationships. It provides 100% visibility across Purchase-to-Pay, giving you actionable insight into what you spend, with whom and whether you should do so again. Users are able to create and share stunning visualizations of spend, purchasing and AP performance metrics across multiple locations and devices. All the information needed is always available to enable financial agility.  

Read more about our Analytics solutions.

See less

Cloud-based with easy integration

SaaS enables fast, cost-effective deployment. Our experience with over 250 different ERPs means integration with your IT back-end is simple and straightforward. 

See more

SaaS enables fast, cost-effective deployment. Our experience with over 250 different ERPs means integration with your IT back-end is simple and straightforward. 

 At Basware, solutions come in both cloud and on-premise. This enables companies who choose SaaS to overcome the time, cost and resource barriers of on-premises technology. Basware's system integration services ensure seamless integration with your existing ERP and materials management applications. And, as your business changes over time, your business solutions easily evolve with it. 

Those customers who prefer on-premise deployment can deploy Basware’s solutions in traditional way. 

Read more about our cloud solutions & easy integration

See less

Packages

Packages Title: 
Accounts Payable Automation

Description: 

Accounts Payable Automation packages are designed to support the needs of different sized organizations with varying levels of automation. Packages incorporate best practices learned during 25 years of working with thousands of companies.

INVOICEREADY™

Ideal for growing businesses

Rapidly adopt a paperless AP process for smaller and growing businesses in per-transaction pricing model.

Request information
See features
Hide features
  • Receive E-invoices through the world’s largest open commerce network
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture service
  • Gain visibility and control over invoices with automatic coding
  • Automate recurring invoices with automatic matching against contracts
  • Deploy one workflow across all P2P processes
  • Increase control to purchasing with requisition process and archiving
  • Process travel plans, travel expenses and expense claims electronically
  • Connect to your ERP system through standard interface
  • Review and approve all business documents on your mobile or tablet devices

AP Automation

Visibility and control to effectively manage cash

Feature-rich and configurable solution to automate the most demanding environments. Easily expandable to a full P2P.

Request information
See features
Hide features
  • Receive E-invoices through the world’s largest open commerce network
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture service
  • Choose to scan invoices locally or use Basware’s capture and validation service
  • Gain full visibility to your entire invoicing process
  • Deploy best practice invoice workflow with advanced invoice approval automation
  • Perform accurate forecasting for effective management of working capital and cash flow
  • Match invoices automatically and manually to Purchase Orders and Payment Plans
  • Review and approve invoices on your phone and tablet
  • Adapt invoice processing and matching to your business needs with number of options

Purchase to Pay

Complete networked P2P solution

Globally scalable, complete solution to the entire purchase-to-pay cycle enables you to transform your procurement and AP process.

Request information
See features
Hide features
  • Collaborate and transact with suppliers in the world’s largest open B2B network
  • Exchange catalogs, purchase orders, and invoices electronically
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture
  • Choose to scan invoices with CloudScan and use Basware’s validation service
  • Increase spend under management through consumer-style shopping experience
  • Visibility and actionable insights into your P2P process, spend and suppliers
  • Best practice purchase requisition and invoice workflows with approval automation
  • Match invoices automatically and manually to Purchase Orders and Payment Plan
  • Review and approve purchase requisitions and invoices on your phone and tablet
  • Perform accurate forecasting for effective management of working capital
  • Adapt purchase-to-pay process to your business needs with extensive configuration

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

Contact Us

Basware 100% paperless

Accounts Payable Automation articles from the Basware knowledge center