Heineken’s SSC Accounts Payable department, handled 430.000 purchases invoices every year, many of which were still paper based. Both electronic and paper invoices matching needed to dramatically increase to reduce time and resource spent on invoice approval workflow.
Another significant challenge was to find a solution which could integrate with five separate ERP instances (two SAP 4.5 systems, SAP 4.7 and 5.0 as well as an inhouse system, Proost).
Finally, Heineken has 14k+ suppliers that make up it’s supply chain adding an additional complexity and scale to the implementation project.
Control and efficiency for Heineken with Basware's AP Automation solution
Having looked at the solutions available, Heineken selected Basware AP Automation to deliver the control and efficiency the AP department required. The solution was particularly strong in two key areas for Heineken; Basware any ERP provided easy integration with Heineken’s multiple ERP systems, and the matching delivered the accuracy and speed of invoice processing to streamline the AP department workflow.
The system was successfully rolled out across the SSC in just nine months, from first proof of concept to going live with the first SAP environment.
The Basware solution has helped us achieve significant savings across the accounts payable department.” Ed Prins, Financial Services Manager at Heineken
Today, the Basware solution accesses five different ERP systems to find the relevant Purchase Orders (PO) after which it automatically matches the incoming purchase invoices with the pre-approved purchase orders. This eliminates the need for further approval workflow and generates both time and cost savings. Once the system has matched the purchase invoice to the PO, coding and audit trial on the POs is automatically copied to the invoice, which is then automatically forwarded to the ERP system for payment.