Decentralization, intensified by the group's external growth strategy, has given rise to a marked increase in the use of IT tools. As a result, the CIO decided to launch a major rationalization and process optimization project to increase efficiency, productivity, and visibility in each VINCI Energies’ business unit.
This is reflected by the decision taken in January 2015 to roll out a single ERP system per country by 2020 in addition to a single platform to centralize processes for invoicing and for client and supplier orders worldwide.
This transformation was particularly urgent given that the digital solution the company was using in France for a portion of its outgoing invoices was no longer supported by the provider. Furthermore, as a government supplier, they are obliged to send their invoices electronically via the Chorus Pro portal and have been doing so since January 2017.
Vinci Energies centralises invoice and order flow worldwide with Basware
For both the CIO and VINCI’s internal teams, the priority was to quickly replace the obsolete electronic invoicing process with an innovative and long-term solution.
One of the challenges with such a major decentralization project as ours is the necessity to take into consideration the unique constraints and requirements of each stakeholder.” Dominique Tessaro, CIO, VINCI Energies
The second phase involved extending the digitization process to cover intra-group invoices (between VINCI Energies and the VINCI Group), internal VINCI Energies invoices (between different VINCI Energies business units), and supplier invoices.
In late 2016, with support from Mazars and Accenture, the CIO quickly mobilized a project team, including the CIO, the finance department, and the purchasing and trade department in order to select a provider.
Following a call for tenders involving eight providers, the VINCI Energies’ selection committee chose Basware based on its international presence and functional coverage of its proposed solutions, that went beyond the requirements established in the specifications.
The interpersonal qualities demonstrated by the Basware team during the bidding process made them stand out.