Education First's Challenges
With this decentralised structure, EF required a solution that would help implement best practices across it's regional offices, put in place fraud prevention controls and fundamentally increase spend visibility across the organisation.
We needed a way of enhancing our processes, getting more controls in place in our different regions and increasing efficiency for all of our staff. Basware has helped us achieve this and we still have room to grow with the technology which helps future-proof our decision to select them.Sara Gregorsson, Financial Systems Analyst, Education First
The solution also had to be accessible remotely for staff, maintenance costs had to be minimal, and innovations/updates needed to delivered without the solution incurring any downtime.
Finally, the solution also needed to& fulfill the wide array of compliance requirements that EF faces in the multiple jurisdictions it operates in (inc. China and Mexico).
How Basware seamlessly implemented a new AP Automation solution with Education First
After reviewing a selection of P2P technology vendors, EF committed to implementing the Basware AP Automation solution utilising Basware Network to facilitate the receiving of e-invoices. With the Basware AP Automation rollout, a Basware consultant was assigned to ensure the new system integrated seamlessly with the existing ERP.
It's been important for us to have someone who’s been with us from the start of our journey because they understand our business needs, the configuration we’ve implemented and why.Sara Gregorsson, Financial Systems Analyst, Education First
EF relies on its ERP (Unit4 Financials) for all its legal entities around the world. Everything in the Basware platform is recorded in Unit4 using an API. It's an inbuilt integration that requires no extra intervention by the organisation’s finance teams.
EF has maintained their Basware Consultant post-implementation and they see the consultant as a valuable resource for overcoming roadblocks and improving processes.