Sending e-Invoices with Basware e-Invoicing

Electronic invoicing (e-invoicing), in both B2B and B2G contexts, is the digital transmission of invoices between buyers and suppliers. E-invoicing provides all the same invoice information you would find on a traditional invoice (supplier company, reference person, invoice number, order reference, tax ID, payment terms, etc.) but in electronic format.

E-invoicing delivers a number of benefits to buying organizations receiving a high volume of invoices annually, including:

• Lower invoice processing costs
• Fewer errors and exceptions
• Faster invoice processing and approval
• Better visibility into suppliers and spend
• Improved cashflow forecasting

An e-invoice solution helps reduce manual effort, speed up invoice processing, and cut operational costs. It improves accuracy, supports compliance with global regulations, and ensures invoices are delivered in the correct format. With greater visibility and automation, your business can improve cash flow and strengthen supplier relationships.

An e-invoice sending solution is a digital platform or system specifically designed to facilitate the electronic creation and transmission of invoices from a supplier to a buyer. The benefits of this solution include the generation of invoices in a standardized electronic format and their direct transmission to the recipient through a secure, automated process. This reduces reliance on paper-based methods and enhances the efficiency, accuracy, and speed of the invoicing process.

A good e-invoice sending solution connects seamlessly into your existing AR or ERP setup. To stick with the pipeline image from the previous paragraph. Imagine you expand into a new country or the laws in a country you are active in change in a way that e-invoicing becomes mandatory. You need to meet those external requirements and build the required e-invoice data pipeline. This does not mean that you need to scrap your entire existing sending solution setup – rather you want to identify where you can improve the coverage of your pipelines, and this is exactly where Basware e-invoice sending can help.

Through the Basware Network, Basware’s e-invoice sending solutions integrate into your existing setup. This means that it’s less of a replacement of your existing setup, but more of a power-up. More invoice formats and country compliance requirements are covered. And even better, all your outbound e-invoice traffic from your existing setup can be routed through the Basware Network, meaning that you have a full overview over all e-invoice traffic.

We have subscription pricing model for customers who value predictability of costs. The larger the volume commitment, the lower the unit (transaction) cost. Alternatively, we support pay-as-you-go pricing model for customers who prefer following up costs based on actual consumption of units (i.e. transactions per month).

Ensuring global compliance with invoicing and tax mandates is a major challenge for multinational organizations. Regulations vary widely across countries, making it essential to understand and manage both local and cross-border requirements. Given the complexity and constant changes, partnering with an expert who understands global developments is crucial.

Ensuring global regulatory compliance with worldwide invoicing and tax mandates is a central business challenge for organizations operating in multiple geographies. Regulations around invoice receipt and sending as well as tax compliance vary vastly between countries, and in practice your organization needs to understand and deal with all local and cross-border requirements. Since compliance in these areas is complex, fragmented, and constantly changing, you need a seasoned partner by your side who has a deep understanding of ongoing global developments.

With over thirty years of regulatory and best practice knowledge from local markets, Basware has a deep understanding of global organizations’ unique and complex compliance requirements. With the support of Basware’s e-invoice sending services, you can achieve your internal and external global compliance management requirements.

Use our compliance map to discover the complex, fragmented, and constantly changing environment of e-invoicing compliance country by country. Explore our country-specific coverage and discover how our support can benefit your company in the countries you operate in.