The DWP handles many thousands of traditionally low-value, one-off invoice requirements per year.
The original invoice handling process was highly administrative and disproportionately lengthy, frequently resulting in delays in delivering training and impacting individuals’ return to work.
BASWARE’S LVP INITIATIVE FOR DWP
Basware worked with DWP to deliver an innovative solution for a “Low Value Procurement” (LVP) initiative, which strived to reduce the time taken to deliver training and give jobseekers a far better chance of securing employment.
The new capability meant DWP officials no longer needed to manually source and arrange ‘top-up’ training for jobseekers for an identified job opportunity.
“The low-value procurement has played a key role in providing the necessary service to job seekers in ensuring they receive the right training when they need it, in order to give them the best chance of securing employment.” David Smith, Commercial Director, DWP
Instead, this could now be instantly sourced from pre-registered suppliers who quote electronically to provide training services.
Not only did this result in training being delivered far quicker, but it also meant suppliers were paid more promptly, as they could securely receive purchase orders and return invoices for their services online.
Many of DWP’s suppliers are SMEs that have previously been unable to enter the government market. As a result of this new capability, they can now quote for new business without incurring an additional cost.
The GSI Hub has now become standardized and is successfully deployed in all Basware’s implementation projects, with agreed costs for customers using Oracle and other systems to connect to the eMarketplace.
As this model permits any form of structured data to pass securely through government security firewalls and external third parties, the government is now looking at increasingly innovative applications of this service.