Due to impending new regulations set by the Dutch government, Bechtle had six months to go fully digital with their invoicing sending if they wanted to continue to work with the public sector.
Annually Bechtle is involved in 100s of public tenders; therefore, the commercial impact of not digitizing was significant. Being unable to offer e-invoicing would mean they would not even be considered as a supplier.
However, a PDF invoice is not an electronic one, and the upload process involved significant friction for Bechtle. It needed to reduce the number of EDI portals in use and zero in on a primary invoice portal. Finally, Bechtle needed a solution that could be implemented with ease across the 5 subsidiaries that operated with 2 different ERP systems.
HOW BECHTLE WERE ABLE TO TO COMPLETE THEIR IMPLEMENTATION WITH THE HELP OF BASWARE IN JUST 8 WEEKS
A comprehensive list of providers was drawn up to compare the possibilities and costs of each. Basware scored highly in terms of network reliability and was identified as the natural choice for Bechtle’s requirements.
The implementation started with weekly video conference call with Basware consultants and stakeholders at the subsidiaries. A clear roadmap was established, comprising the critical pathway of the implementation, a clear overview of what decisions had to be taken and the resources required.
Once the contract was signed Bechtle had just eights weeks to implement the new solution. Basware focused on ensuring that the ERP integrations were staggered so the 4 subsidiaries affected by the new Dutch regulations were ready first and remaining subsidiary based in Belgium operating on a separate ERP followed after.