The YMCA had 0% control over spending across their many branches, with each employee wielding a P-Card to purchase goods and services.
The YMCA needed a way to demonstrate to employees how saving money could better support their mission and provide employees with a new solution that would be even more convenient than a P-Card.
The additional objectives were to raise spend visibility and allow spend control measures to be put in place.
YMCA CREATES SPEND STEWARDSHIP WITH BASWARE
When the YMCA selected Basware as their P2P technology vendor, they also began promoting spend control across the organisation. They positioned this discussion around stewardship of the organisation's funds with 2 core pillars.
The first pillar focused on implementing Basware across the business and educating employees on the new system that was intuitive, accessible, and could accommodate the decentralised structure of the YMCA.
The second pillar focused on communicating to employees how they directly contributed to the YMCA’s cost-savings goals. YMCA discovered this second pillar was pivotal in user adoption. When the finance team showed employees their direct impact on the overall success, it empowered employees and affected real change in their behavior.