Panigas was keenly interested in how the SAP project could optimize and accelerate how Suez handled the monthly burden of processing between 12 to 15 thousand supplier invoices from c.5,000 suppliers.
Suez’s invoicing system was predominantly paper-based. Invoices were sent to the branches, where they were checked and passed on to the head office for processing and payment. The physical invoices could get lost, there was no way of tracking them, and there was no record of who had done what to them along the way.
Suez looked at a broad spectrum of ideas for streamlining the invoicing process. These ranged from developing a solution in-house to outsourcing it. However, with the advent of the new ERP infrastructure, seamless integration with SAP emerged as a critical consideration.
How Suez processed 20,000 invoices per month with Basware’s seamless integration with SAP
Panigas and his team identified a shortlist of four potential vendors and sent out an RFP. Basware was eventually selected as it offered not only the desired end-to-end solution but a comprehensive e-commerce capability and full SAP integration.
A critical part of the solution was Basware’s Scan & Capture Service that would convert Suez's large volume of paper invoices into electronic, increasing spend visibility and simplifying the invoice handling process.
Basware does what we want it to do, and does it very well. However, the real value in this implementation is the tremendous opportunities that it opens up, which will allow us to improve the business as we move forward.” Greg Panigas, General Manager - Business Improvement, Suez Environment.
Although it was tied to the overall SAP project timeline, the Basware implementation was relatively rapid, and the system went live in under six months. The implementation also included a certain amount of training – for IT staff as well as users. A project manager worked with the Basware team to push the integration through.