Effective implementation is crucial for the success of your procure-to-pay solution. Key factors to consider during implementation include:
Secure executive support - Executive buy-in for your project is absolutely crucial.
Choose the right system - The first step in successfully automating your procure-to-pay processes is to choose the solution. There are a range of different solutions to choose from so it’s important to choose the one that best fits your needs and can seamlessly integrate with your existing ERP and other financial systems.
Choose the right partner - As well as the right system, you’ll also need to select the right partner. Think about the level of input and ongoing support you’ll need and the areas of expertise your partner will deliver.
Establish goals - Set clear goals for your project as well as KPIs to enable you to measure its success.
Get your team onboard - Bring together a team to work on the implementation of the procure-to-pay system. Ensure that the team reflects on the company-wide nature of the project.
Make a deployment plan - Before you start the implementation process, it’s vital that you create a plan. This is the only way to ensure success. There are several different methods of implementation, however we recommend pilot implementation. This approach starts small with lots of smaller milestones that build towards the end goal.
Consider suppliers - Remember your suppliers will use your solution, too. Consider how you will communicate the new solution and the benefits of adopting it to your suppliers.
Cleanse supplier data - This can be a lengthy process but it’s well worth the time investment. Ensure that only accurate, quality supplier data is input into the new system.
Avoid customisation - Customisation isn’t best practice when it comes to procure-to-pay solutions. When implementing P2P, try to avoid customisation wherever possible.
Prepare a change management plan - Change management should be led internally. It’s important to develop an effective, responsive change management plan that takes into account the company’s culture, ethos, and workforce.
Find out more about implementing procure to pay within your business here.