e-Procurement

Sub title: 
Putting the "We" in e-Procurement

Banner title: 
Are you ready to transform organization-wide spend management with a new culture of spend stewardship?

Banner text: 
We can help you to create a culture of spend stewardship by embracing the “Power of We” in relation to e-Procurement – an approach we call WeProcurement™. You can transform how your organization buys the goods and services needed to conduct business thanks to solutions people actually like using, which leads to greater user adoption, more informed financial decisions across the enterprise and more spend under management. This means the procurement department spends less time policing the organization and more time focused on strategic initiatives that help better manage working capital and business growth.

Benefit Title: 
Transforming procurement through the “Power of We”

Benefit Text: 

Saving money, reducing risk, and optimizing working capital are not just functions of procurement – these are goals that should be shared across the organization. When companies emphasize the “Power of We” with eProcurement to rally everyone across the spend ecosystem towards these goals, employees actually change their spending behaviors. This shift makes everyone into spend stewards, creating a system that ultimately becomes self-managing.

This new collaborative state of WeProcurement:

  • Encourages everyone to do the right thing because it’s the easiest thing to do in the natural course of their work
  • Enables functional leads to proactively manage and control departmental budgets with complete spending transparency into both PO and non-PO spend
  • Allows the procurement team to focus on more strategic areas, like expanding managed category coverage, right-sizing their supply base and negotiating better contracts
  • Connects strategic and long tail suppliers to collaborate in real-time resulting stronger and more transparent supplier relationships with lower risk and transaction cost
  • Empowers the entire organization and its supply base to collaborate, get the right items they need quickly to do their jobs better and add value across the purchase-to-pay process 

 

Why does WeProcurement breed success?

We have found that savings can double when WeProcurement is behind the design and rollout of an eProcurement system. And, really saving money is just the beginning – it’s the new strategic options that become available because of those savings that are giving companies a competitive advantage. This is why everyone in the company who buys goods and services has a role to play.

As companies adopt a WeProcurement approach alongside a full purchase-to-pay solution, the overall company mindset moves from execution of tasks to more deliberate spending that frees up working capital to fuel a variety of company programs and growth. Spend behavior is altered across the organization because employees begin to truly understand how their efforts add value, contribute to the overall success of the organization, and propel everyone ahead.

Section Title: 
Key Features

Automated purchase requisitions and orders

Streamline the purchasing process with automated, mobile-enabled purchase requisitions and ordering workflows that drive process efficiency, compliance and control – removing procurement teams from tactical day-to-day tasks and empowering strategic transformation.

See more

Streamline the purchasing process with automated, mobile-enabled purchase requisitions and ordering workflows that drive process efficiency, compliance and control – removing procurement teams from tactical day-to-day tasks and empowering strategic transformation.

Basware Purchase automates the procurement process by providing best-practice workflows that help you manage requisition review and approval, purchase orders (POs) and goods receipts processes. In addition, mobile and tablet apps give you anytime, anywhere access to the data you need, dramatically improving collaboration across your organization. It also enables you to reduce requisition-to-order cycle times, capture greater negotiated savings and increase value by bringing more spend under management.

See less

Collaborate with suppliers across the Network

Collaborate with your suppliers by inviting them to submit quotations and electronic product catalogs, manage their vendor data, and exchange purchase orders/confirmations/changes, invoices and discounts electronically without any hassle. 

See more

Collaborate with your suppliers by inviting them to submit quotations and electronic product catalogs, manage their vendor data, and exchange purchase orders/confirmations/changes, invoices and discounts electronically without any hassle. 

As result, you can easily conduct electronic requests for quotes (eRFQ), find new sources of supply, reduce transaction costs and strengthen existing supplier relationships by removing slow, manual and error-prone steps.

Our marketplace provides you with tools to easily run spot buying, review quotes and award winners. It provides full visibility into item-level catalog pricing changes and enables you to control changes before end-users can access them. Increasing coverage of “3 bids and a buy,” catalog and contract content encourages supplier participation and allows you to extract better value from your supply base, ensure compliant purchasing and realize greater savings.

See less

Consumer-style online shopping experience

Our easy, user-centric shopping experience increases employee satisfaction, adoption and spend compliance by only providing them with the information they need, when they need it, and nothing more so that they can make the best and most informed decisions and focus on their work.

See more

Our easy, user-centric shopping experience increases employee satisfaction, adoption and spend compliance by only providing them with the information they need, when they need it, and nothing more so that they can make the best and most informed decisions and focus on their work.

Basware Purchase presents users with a straightforward, consumer-style shopping experience, complete with one-click requisitioning to make it fast and easy for employees to get what they need. The solution is incredibly user-friendly, combining unrivalled ease of use with an intuitive interface inspired by the best e-commerce sites. This encourages compliant purchasing and brings more spend under management, resulting in greater visibility, control and savings.

See less

Contract lifecycle management

Increase contract visibility, control and compliance across the purchase-to-pay process by making your agreements available in real-time from Basware or any other Contract Lifecycle Management (CLM) solution.

 

See more

Increase contract visibility, control and compliance across the purchase-to-pay process by making your agreements available in real-time from Basware or any other Contract Lifecycle Management (CLM) solution.

 

Basware Contracts is a full contract lifecycle management solution that simplifies, automates and monitors contractual opportunities and obligations. It provides the real-time visibility you need to track milestone, spending and budget compliance. You can also increase the accuracy of cashflow forecasts based on long-term contracts, and effectively manage cash by tracking transactional anomalies, budgetary excesses and payment timelines.

Read more about contract management’s role in modern purchasing and finance in our white paper: Bleeding Cash No More – Effective Contract Management.

See less

Immediate and actionable spend visibility

Benefit from both out-of-the-box and user created actionable insights into procurement KPIs, supplier quality and spend by category, supplier, organization, cost center, project, account and location.

See more

Benefit from both out-of-the-box and user created actionable insights into procurement KPIs, supplier quality and spend by category, supplier, organization, cost center, project, account and location.

Basware Analytics provides immediate visibility over all invoice spend and enables users to harness the power of data visualization in order to make better purchasing decisions. This unique P2P reporting solution provides stunningly visual process insights in real time, highlighting problems such as process bottlenecks and compliance issues. This allows procurement, finance and business users to share KPI metrics, makes decision-making fact-based and more agile, and enables everyone in the enterprise to contribute to your financial performance. 

See less

Asset and inventory management

Track spending on assets and inventory in one seamless purchase-to-pay process. Save costs, conduct lifecycle value comparisons, and minimize inventory carrying costs while streamlining more business processes.

See more

Track spending on assets and inventory in one seamless purchase-to-pay process. Save costs, conduct lifecycle value comparisons, and minimize inventory carrying costs while streamlining more business processes.

As employees use the e-Procurement system to request new assets and order repairs and services on existing items, all costs and warranty information are collected in the system. This helps you know the true value of each asset, as well as the best warranties and service contracts, and get the most useful life from your assets.

See everything you have in stock, where it’s being used, and how much is being used at various locations. This visibility into inventory enables you to identify bulk ordering opportunities and avoid spending money on items you already have in stock, while ensuring critical items are on-hand without excessive storage costs.

See less

Easily integrated purchase to pay solutions in the cloud

Basware offers purchase to pay solutions in the cloud which can be easily integrated with your existing ERP and materials management applications.

See more

Basware offers purchase to pay solutions in the cloud which can be easily integrated with your existing ERP and materials management applications.

Basware has experience integrating with over 250 different ERPs. This means that integrating with your systems will be simple and straightforward.

Cloud services enable companies to avoid the time, cost and resource barriers that come with on-premise solutions. And, as your business needs change, your solutions can be adapted to meet those needs.

Read more about our cloud solutions & easy integration

See less

Strategic sourcing and supply management

Gain deeper supply value with an agile e-sourcing solution to drive fact-based negotiations and competitive auctions.

See more

Gain deeper supply value with an agile e-sourcing solution to drive fact-based negotiations and competitive auctions.

Through our global partnership and packaged integration points with leading strategic sourcing solution provider Bravo Solution, we provide a collaborative sourcing environment in which you can structure your tenders and streamline the supplier evaluation process, with automated bid scoring on price and qualitative criteria. The strategic sourcing solution reduces the time needed to identify the right suppliers from weeks to days – and with Basware, the negotiated savings will be realized through compliant operational purchasing.

See less

Packages

Packages Title: 
E-Procurement

Description: 

Designed to overcome the key barriers to e-Procurement success: end-user acceptance and adoption. We offer an end-user experience inspired by the most intuitive consumer e-commerce sites. The result: more savings and purchasing compliance.

e-Orders

Fully automate P2P transaction collaboration

Send purchase orders as e-orders and receive confirmations seamlessly integrated to your P2P processes.

Request information
See features
Hide features
  • Easy connectivity to any P2P system
  • PO data conversion service
  • PO data routing
  • Supplier Activation Programs (optional)

Marketplace

Supplier catalog and competitive quote management

Improve supplier collaboration with easy tools to manage spot buys and exchange e-catalogs.

Request information
See features
Hide features
  • Electronic requests for quotes
  • Electronic product catalogue exchange
  • Price change visibility & versioning
  • Catalogue content loader tool
  • Catalogue format conversion
  • Built-in UNSPSC classification
  • Supplier self-service tools
  • Supplier Activation Programs (optional)
  • Seamless shopping experience with Basware
  • Integrates with 3rd party e-Procurement and ERPs

Contracts

Contract lifecycle management

Operational contract lifecycle management for compliant purchasing - to help realize negotiated savings and value.

Request information
See features
Hide features
  • Organization-wide contract management
  • Contract execution, renewal & close-out
  • Contract terms compliance reduces risk
  • Real-time visibility into contract spend
  • Spend tracking vs. milestones & budget
  • Notification of expiry & other events
  • Integrates with purchasing & payables

Procurement

People-friendly, collaborative purchasing

Increase spend under management and gain insights into spend, realize significant cost savings, and increase supplier value.

Request information
See features
Hide features
  • Consumer-style shopping experience with one-click catalog-based purchasing
  • Flexible free-text forms to manage services procurement and capture input
  • Integrated supplier catalogs to capture items to your shopping cart
  • Comprehensive catalog content management with self-service tools for suppliers
  • Highly configurable requisition workflows for increased compliance and control
  • Asset management with order repairs and services on existing items
  • Inventory management for visibility into stock across various locations
  • Easy analytics for actionable procurement insights with stunning data visualization
  • Electronic exchange of purchase orders, confirmations and changes with suppliers
  • Goods receipt in full or partial receiving, order rejections and cancellations
  • Anytime, anywhere access from mobile and tablet devices

Purchase to Pay

Complete networked P2P solution

Globally scalable, complete solution to the entire purchase-to-pay cycle enables you to transform your procurement and AP process.

Request information
See features
Hide features
  • Collaborate and transact with suppliers in the world’s largest open B2B network
  • Exchange catalogs, purchase orders, and invoices electronically
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture
  • Choose to scan invoices with CloudScan and use Basware’s validation service
  • Increase spend under management through consumer-style shopping experience
  • Visibility and actionable insights into your P2P process, spend and suppliers
  • Best practice purchase requisition and invoice workflows with approval automation
  • Match invoices automatically and manually to Purchase Orders and Payment Plan
  • Review and approve purchase requisitions and invoices on your phone and tablet
  • Perform accurate forecasting for effective management of working capital
  • Adapt purchase-to-pay process to your business needs with extensive configuration

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

Contact Us

Basware 100% paperless

e-Procurement articles from the Basware knowledge center