e-Procurement

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The people-friendly solution for better buying

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Are you missing out on huge annual cost savings because of inflexible e-procurement systems?

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We can help you overcome the main barriers to e-procurement success: end-user acceptance and adoption. With our user-friendly solutions, your purchasing will be on-contract from preferred suppliers, your employees will be given tools they actually enjoy using, and your business will realize significant, sustainable savings through increased spend under management.

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People-friendly e-procurement for greater visibility, collaboration and compliance

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Basware combines unrivalled ease of use with an end-user experience inspired by the most intuitive consumer e-commerce sites. The result is increased adoption of e-procurement to save you more money and boost spend under management and on-contract purchasing.

  • Know what you buy. Basware provides immediate visibility over enterprise-wide spend by category, supplier, organization and location. Our procurement solutions provide real-time performance insights into process bottlenecks, compliance issues and more. In addition, the sharing of KPI metrics between procurement, finance and business users makes financial control and decision making easier.
     
  • Connect with the right suppliers. Identify, collaborate and transact with suppliers globally through the Basware Commerce Network. Users are directed to buy from preferred suppliers, with real-time collaboration over the network to build stronger, more transparent supplier relationships. Through Basware global onboarding service, new suppliers can easily be signed up for e-order, e-invoice and catalog content collaboration.
     
  • Capture the savings. The consumer-style shopping experience is made simple thanks to one-click purchasing from approved catalogs. This means it’s easy for employees to find, purchase and receive the goods and services they need, whilst complying with company policy. Combined with anywhere, anytime mobile access via tablets and smart phones, the experience will delight your employees and boost adoption.

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Key Features

Automated purchase requisitions and orders

Streamline the purchasing process with automated, mobile-enabled purchase requisition and ordering workflows that drive process efficiency, compliance and control.

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Streamline the purchasing process with automated, mobile-enabled purchase requisition and ordering workflows that drive process efficiency, compliance and control.

Basware Purchase automates the procurement process by providing best-practice workflows that help you manage requisition review and approval, purchase orders (POs) and goods receipts processes. In addition, mobile and tablet apps give you anytime, anywhere access to the data you need, dramatically improving collaboration across your organization. It also enables you to reduce requisition-to-order cycle times, capture greater negotiated savings and increase value by bringing more spend under management.

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Catalog content management

Collaborate with your suppliers to exchange electronic catalog content and maximize contract compliance. Basware Catalogs makes it easy to collaborate with your key suppliers and receive product and service catalogs in electronic format.

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Collaborate with your suppliers to exchange electronic catalog content and maximize contract compliance. Basware Catalogs makes it easy to collaborate with your key suppliers and receive product and service catalogs in electronic format.

Our catalog management service provides you with full visibility into item-level pricing changes and enables you to publish these changes directly into procurement solution. Increasing coverage of catalog content also increases supplier participation and allows you to extract better value from your negotiated contracts, ensure compliant purchasing and realize greater savings.

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Consumer-style online shopping experience

Our easy, user-centric shopping experience increases employee satisfaction, adoption and spend compliance.

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Our easy, user-centric shopping experience increases employee satisfaction, adoption and spend compliance.

Basware Purchase presents users with a straightforward, consumer-style shopping experience, complete with one-click requisitioning to make it fast and easy for employees to get what they need. The solution is incredibly user-friendly, combining unrivalled ease of use with an intuitive interface inspired by the best e-commerce sites. This encourages compliant purchasing and brings more spend under management, resulting in greater visibility, control and savings.

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Contract lifecycle management

Streamline the creation, management and execution of your contracts to bring visibility, control and compliance into your agreements.

 

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Streamline the creation, management and execution of your contracts to bring visibility, control and compliance into your agreements.

 

Basware Contracts is a full contract lifecycle management solution that simplifies, automates and monitors contractual opportunities and obligations. It provides the real-time visibility you need to track milestone, spending and budget compliance. You can also increase the accuracy of cashflow forecasts based on long-term contracts, and effectively manage cash by tracking transactional anomalies, budgetary excesses and payment timelines.

Read more about contract management’s role in modern purchasing and finance in our white paper: Bleeding Cash No More – Effective Contract Management.

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Immediate and actionable spend visibility

Benefit from actionable insights into purchase-to-pay process performance and visibility over spend by category, supplier, organization and location.

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Benefit from actionable insights into purchase-to-pay process performance and visibility over spend by category, supplier, organization and location.

Basware Analytics provides immediate visibility over all invoice spend and enables users to harness the power of data visualization in order to make better purchasing decisions. This unique P2P reporting solution provides stunningly visual process insights in real time, highlighting problems such as process bottlenecks and compliance issues. This allows procurement, finance and business users to share KPI metrics, makes decision-making fact-based and more agile, and enables everyone in the enterprise to contribute to your financial performance. 

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Strategic sourcing and supply management

Gain deeper supply value with an agile e-sourcing solution to drive fact-based negotiations and competitive auctions.

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Gain deeper supply value with an agile e-sourcing solution to drive fact-based negotiations and competitive auctions.

Through our global partnership and packaged integration points with leading strategic sourcing solution provider Bravo Solution, we provide a collaborative sourcing environment in which you can structure your tenders and streamline the supplier evaluation process, with automated bid scoring on price and qualitative criteria. The strategic sourcing solution reduces the time needed to identify the right suppliers from weeks to days – and with Basware, the negotiated savings will be realized through compliant operational purchasing.

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Cloud-based with easy integration

SaaS enables fast, cost-effective deployment. Our experience with over 250 different ERPs means integration with your IT back-end is simple and straightforward. 

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SaaS enables fast, cost-effective deployment. Our experience with over 250 different ERPs means integration with your IT back-end is simple and straightforward. 

 At Basware, solutions come in both cloud and on-premise. This enables companies who choose SaaS to overcome the time, cost and resource barriers of on-premises technology. Basware's system integration services ensure seamless integration with your existing ERP and materials management applications. And, as your business changes over time, your business solutions easily evolve with it. 

Those customers who prefer on-premise deployment can deploy Basware’s solutions in traditional way. 

Read more about our cloud solutions & easy integration

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Packages

Packages Title: 
E-Procurement

Description: 

Designed to overcome the key barriers to e-Procurement success: end-user acceptance and adoption. We offer an end-user experience inspired by the most intuitive consumer e-commerce sites. The result: more savings and purchasing compliance.

e-Orders

Fully automate P2P transaction collaboration

Send purchase orders as e-orders and receive confirmations seamlessly integrated to your P2P processes.

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  • Easy connectivity to any P2P system
  • PO data conversion service
  • PO data routing
  • Supplier Activation Programs (optional)

Catalogs

Full-service catalog management

Comprehensive hosted catalog management service receives electronic product catalogs from your suppliers.

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  • Electronic product catalogue exchange
  • Price change visibility & versioning
  • Catalogue format conversion
  • Catalogue classification support
  • Supplier Activation Programs
  • Supplier self-service tools
  • e-Procurement integration

Contracts

Contract lifecycle management

Operational contract lifecycle management for compliant purchasing - to help realize negotiated savings and value.

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  • Organization-wide contract management
  • Contract execution, renewal & close-out
  • Contract terms compliance reduces risk
  • Real-time visibility into contract spend
  • Spend tracking vs. milestones & budget
  • Notification of expiry & other events
  • Integrates with purchasing & payables

Procurement

People-friendly, collaborative purchasing

Increase spend under management and gain insights into spend, realize significant cost savings, and increase supplier value.

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  • Consumer-style shopping experience with one-click catalog-based purchasing
  • Flexible free-text forms to manage services procurement and capture input
  • Integrated supplier catalogs to capture items to your shopping cart
  • Comprehensive catalog content management with self-service tools for suppliers
  • Highly configurable requisition workflows for increased compliance and control
  • Easy analytics for actionable procurement insights with stunning data visualization
  • Electronic exchange of purchase orders, confirmations and changes with suppliers
  • Goods receipt in full or partial receiving, order rejections and cancellations
  • Anytime, anywhere access from mobile and tablet devices

Purchase to Pay

Complete networked P2P solution

Globally scalable, complete solution to the entire purchase-to-pay cycle enables you to transform your procurement and AP process.

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  • Collaborate and transact with suppliers in the world’s largest open B2B network
  • Exchange catalogs, purchase orders, and invoices electronically
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture
  • Choose to scan invoices with CloudScan and use Basware’s validation service
  • Increase spend under management through consumer-style shopping experience
  • Visibility and actionable insights into your P2P process, spend and suppliers
  • Best practice purchase requisition and invoice workflows with approval automation
  • Match invoices automatically and manually to Purchase Orders and Payment Plan
  • Review and approve purchase requisitions and invoices on your phone and tablet
  • Perform accurate forecasting for effective management of working capital
  • Adapt purchase-to-pay process to your business needs with extensive configuration

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

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e-Procurement articles from the Basware knowledge center