Transform your supplier reconciliation process from a manual, time-consuming task into an automated control that ensures ledger accuracy and improves your bottom line. Finance teams face a critical challenge: without automated supplier statement reconciliation, thousands of invoices must be manually matched against supplier statements every month. This manual process leads to:
Supplier disputes from payment timing issues The solution? Automate the entire reconciliation process to protect your bottom line and free your team for strategic analysis.
Basware Statement Matching eliminates up to 90% of manual reconciliation work through intelligent automation that handles the entire process:
Upload or email supplier statements in any format—PDF, Excel, paper, or electronic. Our system automatically captures and processes all statement types without manual data entry or template requirements.
Advanced OCR and AI technology extract invoice numbers, amounts, dates, and line-item details from every statement format. All documents become text-searchable for instant retrieval.
The system automatically reconciles statement line items against your invoice and payment records, matching across your entire procurement chain including:
Immediately identify discrepancies including:
Your team receives clear exception reports with drill-down capability to resolve issues quickly and communicate directly with suppliers through the platform.
Consider the true impact on your finance operations:
Time investment: If your team processes 500 supplier statements monthly, spending just 9 minutes per statement on manual matching equals 75 hours—nearly 11 full workdays—consumed by reconciliation alone.
Financial impact: Manual processes mean discrepancies go undetected for months. Organizations using automated reconciliation recover an average of 0.5–2% of their annual spend through identified overpayments, duplicate invoices, and unapplied credits.
Operational risk: Without systematic reconciliation, your accounts payable ledger accuracy depends entirely on supplier statement reviews. Critical issues affecting financial reporting—aged GRNI balances, unrecorded liabilities, missing credits—remain invisible until discovered during audits or year-end closes.
Resource allocation: Your skilled AP professionals spend valuable time on data entry and spreadsheet manipulation instead of strategic activities like supplier relationship management, payment optimization, and financial analysis.
Basware Statement Matching integrates directly with your ERP system to access invoice and payment data:
SAP: Native integration with SAP S/4HANA, ECC, and Business One
Oracle: Seamless connectivity to Oracle Cloud and E-Business Suite
Microsoft: Direct integration with Dynamics 365 Finance
Other platforms: NetSuite, Sage, Infor, and custom ERP systems
If you're using invoice automation platforms, Basware Statement Matching reconciles against invoices still in processing:
Basware AP Automation (native integration)
Third-party platforms
EDI invoice feeds
Supplier portal submissions
Access Statement Matching through your existing Basware login—no additional hardware or software required. Enterprise-grade security ensures your confidential supplier data remains protected.
Get started quickly without disrupting current operations. Most organizations achieve 90%+ automated matching within 60 days of go-live.
Check out this factsheet to explore the many benefits of Basware Statement Matching: