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Travel & Expense Management Software for Employees and Managers

Track and control travel costs before spend happens and speed up the reimbursement process with Basware Travel and Expense Management Software.

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Simplify your Travel and Expense Reporting (And Keep Employees and Managers Happy)

Travel and Expenses are notorious for being difficult areas when it comes to tracking spend for companies. But with an intuitive solution, these costs can be easily logged and reported - even before the spend actually happens.

Lack of Visibility into Corporate Travel Costs

Travel costs and expenses are often a very murky area of company-wide spending. This area of spending is often a source of maverick spending that can quickly get out of control.

You are likely suffering from a lack of visibility over corporate travel if you:

  • Are unable to forecast for travel and employee expenses accurately each month

  • Suffer from budget overages caused by employee expense reports

  • Have employees booking travel outside the system or policy.

Compliance Issues

Non-compliant travel and delayed expense reports can cause major issues, leading to forecasting issues and surprises at the end of the quarter. Sometimes employees are not sure what the proper procedure is; sometimes they avoid it.

Without an easy way to authorise spend before it happens and regular expense submissions, you're likely seeing:

  • Unaccounted spend, budget uncertainty, and surprise reimbursement requests

  • Bottlenecks in approval processes

  • Time wasted questioning expenses.

Slow Reimbursements

In many instances, the employee is paying out-of-pocket for overnight stays, meals, and even airfare.

When travel expenses take too long to process, the results are:

  • Unhappy employees who are personally financing company expenses

  • Slow reconciliations

  • Inaccurate picture of how budgets are impacted.

Keep Your Travel Costs and Expenses Grounded

Basware Travel and Expense Management Software makes reporting travel and expenses easy.

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Keep Your Travel Costs and Expenses Grounded

"It’s just brilliant because our employees are now really interested in billing their expenses as quickly as possible. If they do it at the end of the month, they usually get the money from us before it’s debited to their credit card.”

Rune Pind Nielsen, Atea’s Accounts Payable Manager

How Basware Travel and Expense Management Software Helps

Employees want an easy platform to organise travel plans and submit expense reports. Managers want a similarly simple solution for approving travel plans and approving expense reports. Both are possible with Basware Travel and Expense Manager.

More Under Spend Management

Easily integrate Basware Travel and Expense Management to control more of your organisation's spend. The best way to gain 100% visibility into your travel spend is to plan, review, and approve through a single solution. Travellers can submit a plan for manager approval prior to booking. This way the expense claim will be settled automatically if the final costs do not exceed the approved amount. Once a claim is filed, the money has been committed. This keeps all travel information organised, recorded, and easy to access - and keeps budgets in check.

Error and Fraud Prevention

Basware Travel and Expense Management integrates with your travel agency, corporate card, ERP, and payment solutions. Because it integrates smoothly, it accurately pulls in hotel stays, car rentals, and company credit card purchases relevant to the claim. This means less opportunity for human error since employees don't have to manually comb through receipts to match amounts to trips and dates, enter information manually, and make claims. Automating this reporting also means less opportunity for fraud attempts.

Faster Reporting & Reimbursements

Mobile receipt submission makes reporting easy for employees. Employees can submit expenses as they happen on-the-go, meaning claims are being submitted quickly and reimbursements are expedited. The system cuts paperwork and hassle and ultimately streamlines expense reporting.

Gartner Magic Quadrant for P2P

Gartner Magic Quadrant for P2P

Vendor Landscape: B2B Biz Network

Vendor Landscape: B2B Biz Network

Leader in the 2018 IDC MarketScape

Leader in the 2018 IDC MarketScape

Key Features of Basware Travel & Expense Management Software

Easy to Use and Mobile

If you want a logical and straightforward way to capture expenses and travel costs, there's an app for that. Travellers can take pictures of receipts using smartphones, then upload and instantly specify the category of spend, amount, and other information needed to claim the expense. Images can be added to the app in real-time or uploaded from the library later. Expenses are waiting and ready when employees are ready to make claims - back in the office or even on-the-go. To make things easier, managers can approve reports at any time and from anywhere.

Import Travel Expense Transactions

Integrating with credit cards means you won't lose or forget important information like merchant name, airfare information, address, or hotel and rental car information. You'll easily be able to keep track of all expense data and won't waste time searching for missing information.

Approval Workflows

Since users can input their travel plans, claims, and receipts from anywhere and at any time, managers can easily see and approve requests. Approvals can be granted with the click of a button from mobile devices, keeping the process moving. This means travel expenses are pre-approved, costs are captured right away, and reimbursements happen faster.