Get Employee Buy-in
Make change management a key part of your overall automation strategy and ensure that the employees that will be using the system most are kept in the loop from the beginning.
Don’t Forget Supplier Adoption
Just as it is important to get buy-in from employees, it is critical to keep suppliers in mind when selecting an AP Automation solution. Not all suppliers are the same, so when choosing a solution ensure that it can address the needs of your diverse supplier base.
Outline Workflow Rules
If multiple employees will be working on AP processes and workflows, ensure that there is a clear set of workflow rules in place outlining issues such as approval deadlines, handling exceptions, etc.
Keep Vendor Information up to Date
Keeping vendor information up to date is essential for seamless, error-free payments. It will also help to protect your business from potential fraud.
Monitor your Metrics
Tracking your AP metrics, such as invoices received in different formats, average cost per invoice, and invoice cycle time, will allow you to see which processes are working and which ones have room for improvement.
Have a Backup
When running manual AP processes, it’s important to have a backup to ensure essential data is protected. However, with modern cloud-based AP solutions, everything is secure and backed up automatically.