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100% User Adoption & Spend Visibility

e-Procurement for how people work - data to drive strategic procurement

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Deliver e-Procurement for the Modern Workforce

It’s time to deliver an e-Procurement solution designed to fit into the way people already work today so it becomes the most natural (and compliant!) way for them to get what they need. People expect a consumer-like shopping experience, mobile capabilities, advanced search functionality, personalisation, and an e-Procurement solution that gets them what they need easily and quickly. When people have an e-Procurement solution that makes their lives easier and gets them orders quickly, they will use it every single time. And that's how you achieve 100% user adoption. 

Limited Spend Visibility

When you don’t have 100% spend visibility, it’s impossible to enact the initiatives that drive cost savings mandated by the CEO and enable a strategic approach to procurement. Limited spend visibility is a problem you’re likely facing if:

  • You can’t easily see how much you’re spending each month by category, supplier, managed vs. maverick spend or PO vs. Non-PO
  • Surprise invoices keep throwing-off forecasts
  • You can’t tell how purchases are impacting budgets before the spend is committed.

No Control over Spending

Lately, you’ve been feeling like the company police, trying to enforce procurement policies and follow a purchasing process – sound familiar? You need a simple way to automate the procurement process and give people a tool they actually like using so you get 100% user adoption.

Organisations lose control over spending when people:

  • Buy goods and services in different ways 
  • Use a host of suppliers, some preferred and some not
  • Purchase items at multiple price points in varying quantities.

Supplier Friction

If your procurement process isn't automated and you're still dealing with suppliers by phone, email, fax, it’s difficult to get transparency, strengthen supplier relationships, and reduce supply chain risk.

You’re feeling the friction if:

  • You can’t optimise spend with strategic suppliers because you lack visibility into spend
  • Suppliers don't have an easy way to provide their latest products and pricing
  • There's a disconnect between contracted pricing and the pricing that shows up on POs.

Get 100% User Adoption

The number one key to success in e-Procurement is user adoption. If people don’t use the system, it’s pointless. When your users are using the solution to buy goods and services, you get compliance with procurement policies and spend funneling through proper channels to preferred suppliers. This means increased compliance, streamlined processes, and more time for you to focus on strategic initiatives. For you to be successful, solve business challenges, and shift to a more strategic procurement organisation, you need 100% user adoption.

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Get 100% User Adoption

“We now have a uniform purchasing method throughout the group. The number of suppliers has decreased considerably [by 60%].”

Ismo Karjalainen, Procurement Director, Finavia

Choose Basware e-Procurement

Basware offers the most advanced e-Procurement solution on the market to achieve 100% user adoption and automate the entire process. But it’s not just about an intuitive UX, it’s the advanced technology beneath the surface that sets us apart.

Visibility

You can’t optimise what you can’t see – it sounds obvious, but it really is difficult for organisations in a manual environment to understand how money is being spent across their organisation. When you have an e-Procurement tool that people like using and you have all your procurement automated, you can begin seeing the opportunities to gain control and save money.

With spend visibility you can:

  • Spend against budget so you can see how budgets are faring
  • Spend by supplier so you can begin consolidating the supply base and get volume discounts
  • Managed versus unmanaged spend so you can see the areas where there’s work to be done
  • Contract spending so you can see if people are buying on-contract to realise negotiated savings
  • Spend by category and direct versus indirect spending so you can understand the largest types of spend
  • Rogue spenders and approvers so you can identify individuals who need additional training to ensure spending is approved before it’s committed
  • The details behind high-level trends and patterns.

 

Control

You can even automate control and compliance without being the spend police. Get more spend under management by giving your uses access to technology like:

  • eCatalogs and webshop punchouts that reflect the latest negotiated prices and items so users have many approved options to choose from without going outside the process
  • In-context help designed to enable users to choose preferred vendors and the best-priced options, and receive notifications for policy violations upfront, instead of the requisition getting rejected after submission
  • Technology that “guides” users through the entire buying process by steering them in the right direction for preferred spending and delivering assistance as they navigate the e-Procurement solution.

Savings

With 100% user adoption and advanced procurement technology, savings automatically flow in as you focus on the ways optimise spend and:

  • Analyse complete spend data across your entire organisation
  • Collaborate with happy suppliers to negotiate better contracts, purchase in volume, and source innovation
  • Streamline processes and eliminate efficiencies.

2018 Gartner Magic Quadrant

2018 Gartner Magic Quadrant

Procurement Solution Map personas

Procurement Solution Map personas

2017 eProcurement Wave Report

2017 eProcurement Wave Report

Procurement Technology of the Year

Procurement Technology of the Year

Key Features of e-Procurement

Marketplace

In a world dominated by on-demand technologies, users expect an experience exactly like consumer shopping provides. Basware makes this possible for B2B shopping as well. Powered by an advanced database of product information, easy catalog uploads from suppliers, punchouts that allow users to visit suppliers’ websites (e.g. Amazon, Staples, etc.), and a delightful navigation, this functionality gives users the familiar shopping experience they’re used to while you reap the benefits of up-to-date pricing and item selection. This tool also makes it easier for you to collaborate with suppliers and easily request prices on new items.

Read more about Marketplace.

Guided Purchasing

Guided purchasing refers to technology that “guides” users through the entire buying process by steering them in the right direction for preferred spending and delivering assistance as they navigate the e-procurement solution. It starts by presenting users with icons for commonly ordered items (e.g. IT equipment, office supplies, trade show materials). Then it offers users help to choose preferred vendors and the best-priced options, and flags policy violations upfront, instead of the requisition getting rejected after submission. Not only does this help people buy on-contract, but it also reduces the involvement of procurement professionals for non-strategic purchases.

Actionable Analytics

Built-in procurement dashboards allow the user to track on-contract and maverick spend across the entire organisation. You can view spend by category, vendor, geography, or business unit for easier analysis. Use the data to find opportunities where approval times can be accelerated, get more spend under management, and monitor supplier performance, all from one platform.

Learn more about Analytics.

Strategic Sourcing

Basware’s goal is always to help you simplify operations and spend smarter. One way we do that is by enabling you to automate more of your daily life – that includes sourcing events. Our sourcing functionality delivers automated capabilities so you can be more strategic about how you request bids, host sourcing events, and connect with new suppliers.

Learn more about Strategic Sourcing.