Network Solutions for Receiving

Harmonising and digitising your invoice receiving allows you to accept invoices from suppliers regardless of how they send them from their end. We can receive and process invoices from anywhere in the world through over 220 e-invoicing service partners. You'll rid your company of paper from day 1 while ensuring global compliance with various geographical requirements.

Data entry errors and exceptions are practically eliminated with the migration away from paper invoices, and that means you get complete and accurate data. You can streamline your processes and significantly reduce the time and cost involved in invoice processing. Also, since the invoice processing cycle is significantly reduced with automation, you can minimise late payments and increase the capture of early payment discounts.

Because Basware Network Solutions for AP can capture all of your invoices electronically (all formats and types; PO and non-PO; direct and indirect), you can begin building a full profile of enterprise spending for your organisation. The management team will be able to rely on your AP staff for accurate forecasting and data that enables better planning. Further, with the Basware Network, suppliers have access to invoice and payment status, reducing the number of supplier inquiries into the AP department.

If you are like most organisations, you have numerous suppliers, all with different levels of technological sophistication. The Basware Network caters to all types of suppliers – from the largest multinationals to the smallest mom-and-pops. We support different ways in which suppliers can send invoices into the system – from B2B integrations via EDI or XML for larger suppliers to portal or PDF invoice submission for mid-tier suppliers, and we can even handle paper invoices. This means we make it frictionless for suppliers to interact with you because they don’t have to change how they operate, and you can receive all your invoices in a single e-invoice format right from the start.

If your email inbox is overwhelmed by PDF invoices that require manual handling, we can solve that with SmartPDF - our automatic data capturing service for PDF invoices. This service simply takes any PDF invoice you receive and automatically turns it into an electronic invoice. This enables you to:

• Reduce overhead costs with faster processing and more accurate data than with scanning
• Get up and running quickly with minimal impact on your IT department

Learn more about Smart PDF.

In a perfect world, all invoicing would be electronic. But there are always some suppliers that are unable to send electronic invoices. Basware has that covered also. We offer two options for the management of paper invoices:

Basware Scan & Capture:

With this service, Basware receives paper invoices on your behalf and then scans them. After scanning, our highly skilled staff validates the data capture for accuracy. This way, you'll always receive invoices in electronic format. This managed service saves you time and effort because:

• Your suppliers send paper invoices directly to a Basware PO Box, where we handle the scanning, data validation, and exception handling.
• We export the invoice in the required format into your workflow along with a scanned image of the invoice.

Learn more about Scan & Capture.

CloudScan for DIYers and Remote Offices:

If you only receive paper invoices sporadically, you can choose Basware CloudScan which allows you to scan those infrequent paper invoices yourself. You can then choose to validate invoices in-house or let Basware validate them for you. Either way, you will get a validated, electronic invoice, ready for processing and payment in your AP or ERP solution.

Learn more about Basware CloudScan.

No more worrying about overflowing filing cabinets, PDFs saved all over your desktop or internal system or tracking archiving regulations by country. Store the invoices you receive automatically with Basware Vault. Invoices are tamper-proof and safe from deletion with cutting edge technology, digital signing, and unalterable storage solutions. Retrieve your invoices at any time, easily.

Learn more about Basware Vault.

Organisations often struggle with large amounts of paper in their payables operations. These paper invoices are slow and expensive to process. Your accounts payable performance is likely suffering if you are:

• Unable to onboard your suppliers to submit invoices electronically
• Receiving your invoices in various formats via multiple channels
• Manually reviewing and approving a high volume of paper invoices

When you do not have an automated solution that enables you to receive and process all invoices electronically, you are stuck with slow, manual processes resulting in:

• Errors and exceptions from manual data entry that produce inaccurate and incomplete data
• Lack of visibility into invoices and payment statuses leading to excessive supplier inquiries
• High processing costs from having to approve invoices manually and an inability to match them against POs and contracts

Paper invoices and manual processes means everything takes longer than it should – including supplier payments. You're probably struggling to pay suppliers on time and missing early payment discounts if you are manually:

• Entering invoice data into your accounting system, and performing data validation and VAT compliance checks
• Reviewing and coding invoices and matching them against POs, goods receipts, contracts, etc.
• Handling a high volume of exceptions and disputed invoices