Solutions for Accounts Payable

Want to improve your AP processes, eliminate paper, and help suppliers adopt e-invoicing?

Receiving e-invoices is the first step to simplifying your operations. With Basware network solutions for Accounts Payable, you can receive all of your invoices electronically - without making suppliers change how they send invoices to you today.

Too Much Paper

Businesses often struggle to decrease the amount of paper they use in their day-to-day operations. Paper invoices are slow and expensive to process. Your accounts payable performance is likely suffering if you have:

An inability to receive e-invoices at scale
Difficulty on-boarding your suppliers to e-invoicing
Low automation rates due to a high volume of paper invoices.

Slow Processing Times

Without a solution that can receive invoices electronically from the get-go or turn paper invoices into electronic formats, you're required to use the slowest processing form of all - manual. And this results in:

Errors and mistakes from manual entry leading to inaccurate and worthless data
Lack of visibility into invoice payment statuses that leaves your suppliers with constant questions
Costly operations from an inability to match invoices with contracts and purchase orders.

Late Payments and Missed Discounts

Handling paper invoices means everything takes longer than it should - including supplier payments. In a manual environment, you're probably struggling to pay suppliers on time and missing early payment discounts if you are manually:

Performing format conversions, data validation, and VAT compliance checks
Matching your invoices against POs, goods receipts, contracts, etc.
Chasing down approvers and dealing with a high volume of exceptions.

Basware Network Solutions for AP

The Basware Network is the most adaptive network for receiving invoices. Suppliers don't have to change their invoicing methods and they don't have to pay to join the Basware Network. They send you invoices in the same way they always have (paper, PDF, EDI, etc.) and our integrated suite of solutions automatically converts and delivers those invoices to you as true e-invoices, so you can go 100% electronic on Day 1.

We can also automate your Accounts Payable process - learn more about Basware Purchase to Pay.

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"We hit over 60% of e-invoicing way ahead of schedule, and are now at 75%. Our aim for the coming year is to reach as high as 80 or even 90%. We believe this is possible with Basware on our side."

Lars Myhrvold, Administrative Manager of the Invoices received Group, UiO

How Basware Network Solutions for AP Helps You

Whether you use an ERP system or a best-of-breed Accounts Payable solution to process your invoices, Basware offers the widest and most compliant network available to better receive invoices and improve supplier interaction.

100% Supplier Connectivity & Global Compliance

Harmonising and digitising your invoice receiving allows you to accept invoices from suppliers regardless of how they send them from their end. We can receive and process invoices from anywhere in the world through over 220 e-invoicing service partners. You'll rid your company of paper from day 1 while ensuring global compliance with various geographical requirements.

Streamlined Processes & Improved Data

Data entry errors are practically eliminated with the migration away from paper invoices, and that means you get complete and accurate data. Your process is smoother without having to deal with all those errors – instead, you gather rich, validated data at each step of the process. With the Basware Network, suppliers can look into invoice payment statuses on their own, freeing up your employees from having to answer supplier inquiries.

Accurate Forecasting

Because Basware Network Solutions for AP can capture all of your invoices electronically (all formats and types; PO and non-PO; direct and indirect), you can begin building a full profile of enterprise spending for your organisation. The management team will be able to rely on your AP staff for accurate forecasting and data that enables better planning.

Vendor Landscape: B2B Biz Network

IDC MarketScape for Procure-to-Pay

Key Features of Network for Receiving

Scan & Capture for Paper Invoices

In a perfect world, all invoicing will be electronic. But in the meantime, if you have suppliers who are unable to send electronic invoices, Basware Scan & Capture receives paper invoices on your behalf and then scans them. After scanning, our highly skilled staff validates the data capture for accuracy. This way, you'll always receive an electronic invoice.

This managed service saves you time and frustration because:

Your suppliers send paper invoices directly to a Basware PO Box, not you
We scan the invoices with the latest, fastest equipment
We do the exception handling for you
Our staff validates the data capture accuracy
We import the invoice in the required format into your workflow along with a scanned invoice image.

Learn more about Scan & Capture.

SmartPDF for Touchless Invoice Ingestion

If your email inbox is overwhelmed by PDF invoices that require manual handling, we can solve that with SmartPDF - our automatic data capturing service for PDF invoices. This service simply takes any PDF invoice you receive and automatically turns it into an electronic invoice. This enables you to:

Reduce overhead costs with faster processing and more accurate data than with scanning
Get up and running quickly with minimal impact on your IT department
Get suppliers on-board effortlessly - their process doesn't change.

Learn more about Smart PDF.

CloudScan for DIYers and Remote Offices

For offices that only receive paper invoices sporadically, you can choose Basware CloudScan which allows you to scan those rare paper invoices yourself. You can then choose to validate invoices yourself or let Basware validate them for you. Either way, you will get a validated, electronic invoice, ready for processing and payment in your AP or ERP solution.

Learn more about Basware CloudScan.

Invoice Archiving

No more worrying about overflowing filing cabinets, PDFs saved all over your desktop or internal system or tracking archiving regulations by country. Store the invoices you receive automatically with Basware Vault. Invoices are tamper-proof and safe from deletion with cutting edge technology, digital signing, and unalterable storage solutions. Retrieve your invoices at any time, easily.

Learn more about Basware Vault.