Purchase to Pay case study: Senate Properties

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Collaboration between the Finance and Procurement units helps to automate accounts payable and procurement processes, consolidate methods, improve transparency and, first and foremost, make operations more efficient.

Operating as the Finnish government’s internal premises expert, Senate Properties offers premises and related services primarily to the central government. Its business is based on letting premises, developing services and real estate assets, as well as investment. Senate Properties is in charge of providing premises and related services in an efficient and responsible manner while keeping in mind the government’s overall benefit.

The key factors for Senate Properties succesful purchase-to-pay automation have been:

  • Automating Accounts Payable to improve operational efficiency and reduce the need for recruitment
  • A dedicated Basware service manager who helps develop the tools together with the financial shared service center and Basware's team of experts
  • Implementation of an automated purchase management system to improve spend visibility and cost monitoring

“Monitoring development is a must, so reliable indicators and reports are of paramount value to our enterprise resource planning,”
 - Project Manager Esapekka Kuikka