I hope you enjoyed the first instalment in this series of posts – Dispelling the Myths of E-Invoicing. Last time I looked at the different services that operators in the e-invoicing market can bring to business.
In this post, I encourage organizations to keep faith in their existing systems when making the move to electronic invoicing.
Enjoy rule 2, and keep your eyes peeled for more from Basware on Twitter.
Rule 2: Don’t forget what you’ve already got
When asked what the major barrier is to implementing an e-invoicing solution, many organizations would answer complexity. This is because they believe that implementing something new on top of their current processes will cause multiple problems for them. They are also concerned that they’ll be restricted by networks that support only limited document formats and worry how well one set of data will map onto another.
In reality, it’s far less a challenge. What organizations need to remember is that essentially, all invoice platforms are capable of generating e-invoices. As long as you have an ERP system in place that can deliver structured data, you can begin e-invoicing. Similarly, if you are already scanning in paper invoices or receiving PDF versions, these can easily be converted and directed into your system. It really can be that easy.
You will of course need a solution enabled that helps you to avoid potential issues that can arise. Firstly make sure you look for a solution that will convert virtually any file format. Organizations shouldn’t be taking responsibility for converting file formats because that’s what the operator is there for, and on a global scale, with multiple variants between countries, it’s impossible to do this without a provider automating the process.
It’s important to understand that there is unlikely to ever be one all-powerful file format that organizations accept. We all know from the open vs closed debate that such requirements will only create further barriers to supplier activation (and therefore to the value the solution can offer). But there is an answer! By ensuring your e-invoicing solution works with any systems you’ve already got in place, you can get e-invoicing up and running quickly – whilst continuing to protect your current investment.